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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Configuring the Home Folder Location Restriction policy

When creating home folders, Active Roles operates in the security context of the service account under which the Administration Service is running, so the service account must have sufficient rights to create home folders. Normally, the service account has administrative rights on an entire file server, which enables Active Roles to create home folders in any folder on any network file share that exists on that server. The Home Folder Location Restriction is used to restrict to a certain list the network file shares and folders in which Active Roles is authorized to create home folders.

The Home Folder Location Restriction policy determines the folders on the network file shares in which Active Roles is allowed to create home folders, and prevents Active Roles from creating home folders in other locations. The restrictions imposed by this policy do not apply if the home folder creation operation is performed by an Active Roles Admin role holder (normally, these are the users that have membership in the Administrators local group on the computer running the Active Roles Administration Service). Thus, when an Active Roles Admin role holder creates a user account, and a certain policy is in effect to facilitate home folder provisioning, the home folder is created regardless of the Home Folder Location Restriction policy settings.

By default, no network file shares and folders are listed in the policy. This means that Active Roles cannot create a home folder unless the user management operation that involves creation of the home folder is performed by the Active Roles Admin role holder. In order to allow delegated administrators to create home folders, you have to configure the policy so that it lists the folders on the network file shares in which creation of home folders is allowed. You can do this by using the Active Roles Console as follows.

To configure the Home Folder Location Restriction policy

  1. In the Console tree, expand Configuration > Policies > Administration, and select Builtin under Administration.

  2. In the Details pane, double-click Built-in Policy - Home Folder Location Restriction.

  3. On the Policies tab, double-click the list item under Policy Description.

  4. On the Allowed Locations tab, view or modify the list of folders on the network file shares where creation of home folders is allowed.

    When adding a folder to the list, specify the UNC name of the folder. If you specify the name in the form \\<Server>\<Share>, home folders can be created in any folder on the network file share specified. If you specify the name in the form \\<Server>\<Share>\<PathtoFolder>, home folders can be created in any sub-folder of the folder.

Scenario: Creating and assigning home folders

In this scenario, you configure a policy to create home folders when creating user accounts. The policy assigns home folders to newly created accounts and grants the users change access to their home folders.

To implement this scenario, you must perform the following actions:

  1. Verify that the network file share on which you want the policy to create home folders is listed in the Home Folder Location Restriction policy.

  2. Create and configure a Policy Object that defines the appropriate policy.

  3. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when creating a user account in the container you selected in Step 3, Active Roles creates the user home folder and assigns that folder to the user account.

The following sub-sections elaborate on the steps to implement this scenario.

Step 1: Verifying the Home Folder Location Restriction policy

The network file share to hold home folders must be listed in the Home Folder Location Restriction policy. Use the Configuring the Home Folder Location Restriction policy instructions to verify that the policy allows creation of home folders on the network file share.

Step 2: Creating and Configuring the Policy Object

You can create and configure the Policy Object you need by using the New Provisioning Policy Object Wizard. For information about the wizard, see Creating a Policy Object.

To configure the policy, click Home Folder AutoProvisioning on the Policy to Configure page of the wizard. Then, click Next.

On the Home Folder Management page, set up the following options:

  • In the Connect box, select the drive letter to assign to the home folder (for example, Z:).

  • In the To box, type the path in the form \\server\share\%username% where \\server\share is a valid UNC path to a network file share. For example, if you have a network file share set up on the comp server, with the share name set to home, you may specify the following path: \\comp\home\%username%.

  • Select the Apply this home folder setting when user account is created check box.

As a result, the Home Folder Management page should look like the following figure.

Figure 74: Policy Object: Home folder management

Click Next and follow the steps in the wizard to create the Policy Object.

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