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Identity Manager 8.1.5 - Administration Guide for Connecting to IBM Notes

Managing IBM Notes environments Setting up IBM Notes synchronization Basic configuration data Notes domains Notes certificates Notes templates Notes policies Notes user accounts Notes groups Mail-in databases Notes server Using AdminP requests for handling IBM Notes processes Reports about Notes domains Configuration parameters for synchronizing a Notes domain Default project template for IBM Notes

Adding Notes groups to the IT Shop

When you assign a group to an IT Shop shelf, it can be requested by the shop customers. To ensure it can be requested, further prerequisites need to be guaranteed:

  • The group is not a dynamic group.

  • The group must be labeled with the IT Shop option.

  • The group must be assigned a service item.

    TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the group easier to find in the Web Portal, assign a service category to the service item.

  • If you only want the group to be assigned to employees through IT Shop requests, the group must also be labeled with the Use only in IT Shop option. Direct assignment to hierarchical roles or user accounts is no longer permitted.

NOTE: With role-based login, the IT Shop administrators can assign groups to IT Shop shelves. Target system administrators are not authorized to add groups to IT Shop.

To add a group to the IT Shop.

  1. In the Manager select the IBM Notes | Group category (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Notes groups (role-based login) category.

  2. In the result list, select the group.
  3. Select the Add to IT Shop task.
  4. In the Add assignments pane, assign the group to the IT Shop shelves.
  5. Save the changes.

To remove a group from individual shelves of the IT Shop

  1. In the Manager select the IBM Notes | Group category (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Notes groups (role-based login) category.

  2. In the result list, select the group.
  3. Select the Add to IT Shop task.
  4. In the Remove assignments pane, remove the group from the IT Shop shelves.
  5. Save the changes.

To remove a group from all shelves of the IT Shop

  1. In the Manager, select the IBM Notes | Group category (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Notes groups (role-based login) category.

  2. In the result list, select the group.
  3. Select the Remove from all shelves (IT Shop) task.
  4. Confirm the security prompt with Yes.
  5. Click OK.

    The group is removed from all shelves by the One Identity Manager Service. All requests and assignment requests with this group, are canceled.

For more detailed information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

Related topics

Additional tasks for managing Notes groups

After you have entered the master data, you can run the following tasks.

Displaying an overview of Notes groups

To obtain an overview of a group

  1. Select the IBM Notes | Groups category.
  2. Select the group in the result list.
  3. Select the Notes group overview task.

Assigning Notes mail-in databases to Notes groups

You can assign mail-in databases directly to a group.

To assign mail-in databases to a group

  1. Select the IBM Notes | Groups category.
  2. Select the group in the result list.
  3. Select the Assign members task.
  4. Select the Mail-in DB tab.
  5. In the Add assignments pane, assign mail-in databases. To filter the mail-in databases in the list, select a domain in the Notes domains field.

    - OR -

    In the Remove assignments pane, remove the mail-in DBs.

  6. Save the changes.
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