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Identity Manager 8.1.5 - Administration Guide for Connecting to IBM Notes

Managing IBM Notes environments Setting up IBM Notes synchronization Basic configuration data Notes domains Notes certificates Notes templates Notes policies Notes user accounts Notes groups Mail-in databases Notes server Using AdminP requests for handling IBM Notes processes Reports about Notes domains Configuration parameters for synchronizing a Notes domain Default project template for IBM Notes

Maintaining excluded and additional lists

Notes servers can be members of dynamic groups. Use the excluded list to specify which servers you want to exclude from membership in a dynamic group. Use the additional list to specify which servers you want to additionally include in membership in a dynamic group.

To add a Notes server to a dynamic group's additional list

  1. Select the IBM Notes | Notes Server category.
  2. Select the server in the result list.
  3. Select the Maintain excluded and additional task.
  4. Select the Additional tab.
  5. In the Add assignments pane, assign the dynamic groups to whose membership list you want to add the server.

    - OR -

    In the Remove assignments pane, remove dynamic groups.

  6. Save the changes.

To add a Notes server to a dynamic group's exclusion list

  1. Select the IBM Notes | Notes Server category.
  2. Select the server in the result list.
  3. Select the Maintain excluded and additional task.
  4. Select the Excluded tab.
  5. In the Add assignments pane, assign the dynamic groups from whose membership list you want to exclude the server.

    - OR -

    In the Remove assignments pane, remove dynamic groups.

  6. Save the changes.
Related topics

Using AdminP requests for handling IBM Notes processes

IBM Notes contains an asynchronous mechanism for processing various internal tasks. For example, if the name of a user changes, this mechanism ensures that the access control list from the Notes database is also modified.

The request is processed by the Notes server task "AdminP" that runs on every Notes server. This task checks at set intervals whether there are new requests pending that require handling. These are placed in the Notes database admin4.nsf in the form of request documents and then replicated on every Notes server. After a request has been processed, the executing Notes server creates a response document and if necessary a follow-up request.

AdminP requests are used by certain One Identity Manager processes, for example, to change parts of a users name, exchanging certificates or when restoring a user ID.

Several factors are involved in determining when these will be processed:

  • When was the request replicated on the executing Notes server?
  • How often does the AdminP server task run on the executing Notes server?
  • Which type of request is it?

Automatic confirmation of AdminP requests

Certain AdminP requests have to be confirmed first by the administrator before they can be run. It is possible to confirm them automatically with One Identity Manager. Prerequisite for this is regular synchronization of the Admin4 database.

To confirm pending AdminP requests regularly

  • In the Designer, configure and enable the Automatically confirm IBM Notes request from AdminP schedule.

    For more detailed information about editing schedules, see the One Identity Manager Operational Guide.

Confirmation of the following requests has currently been implemented:

  • Approve MailfileDeletion
  • Approve MovedReplicaDeletion
  • Approve ReplicaDeletion

AdminP request master data

Properties of synchronized AdminP requests are displayed in the Manager.

To display the master data of a request document

  • Select the IBM Notes | Hierarchical view | <domain> | Administration requests | <filter> | <object> | <action> category.
Table 58: Master data of an AdminP request document
Property Description
Action Action to be executed by the AdminP request.
Executing server Server to execute the request.
Object Name of the object to which the action will be applied.
Author Name of the AdminP request author.
Database file File name of the database to be processed.
Approval code Specifies whether the AdminP request has been approved by an administrator.
Change label Specifies whether the AdminP request was changed.

To display the master data of an response document

  1. Select the IBM Notes | Hierarchical view | <domain> | Administration requests | <filter> | <object> | <action> category.
  2. Select the response document in the result list.
Table 59: Master data of an AdminP response document
Property Description
Action Action that was executed by the AdminP request.
request document Unique ID for the associated request document
Object Name of the object that was processed.
Author Name of the AdminP request author.
Executing server Server that executed the request.
Employee on Creation date of the request.
Database file File name of the database processed.
Error code Specifies whether errors occurred while processing AdminP requests.
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