One Identity Manager has account definitions for automatically allocating user accounts to employees during working hours. You can create account definitions for every target system. If an employee does not yet have a user account in a target system, a new user account is created. This is done by assigning account definitions to an employee.
The data for the user accounts in the respective target system comes from the basic employee data. The employee must own a central user account. The assignment of the IT operating data to the employee’s user account is controlled through the primary assignment of the employee to a location, a department, a cost center, or a business role. Processing is done through templates. There are predefined templates for determining the data required for user accounts included in the default installation. You can customize templates as required.
For detailed information about account definitions, see the One Identity Manager Target System Base Module Administration Guide.
The following steps are required to implement an account definition:
To create a new account definition
-
In the Manager, select the IBM Notes | Basic configuration data | Account definitions | Account definitions category.
- Select an account definition in the result list. Select the Change master data task.
-OR-
Click 
in the result list.
- Enter the account definition's master data.
- Save the changes.
Enter the following data for an account definition:
Table 11: Master data for an account definition
|
Account definition |
Account definition name. |
|
User account table |
Table in the One Identity Manager schema that maps user accounts. |
|
Target system |
Target system to which the account definition applies. |
|
Required account definition |
Required account definition. Define the dependencies between account definitions. When this account definition is requested or assigned, the required account definition is automatically requested or assigned with it.
Leave empty for IBM Notes domains. |
|
Description |
Text field for additional explanation. |
|
Manage level (initial) |
Manage level to use by default when you add new user accounts. |
|
Risk index |
Value for evaluating the risk of account definition assignments to employees. Enter a value between 0 and 1. This input field is only visible if the QER | CalculateRiskIndex configuration parameter is set.
For more detailed information, see the One Identity Manager Risk Assessment Administration Guide. |
|
Service item |
Service item through which you can request the account definition in the IT Shop. Assign an existing service item or add a new one. |
|
IT Shop |
Specifies whether the account definition can be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. The account definition can also be assigned directly to employees and roles outside the IT Shop. |
|
Only for use in IT Shop |
Specifies whether the account definition can only be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. This means, the account definition cannot be directly assigned to roles outside the IT Shop. |
|
Automatic assignment to employees |
Specifies whether the account definition is assigned automatically to all internal employees. The account definition is assigned to every employee not marked as external, on saving. New employees automatically obtain this account definition as soon as they are added.
IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.
Disable this option to remove automatic assignment of the account definition to all employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact. |
|
Retain account definition if permanently disabled |
Specifies the account definition assignment to permanently disabled employees.
Option set: the account definition assignment remains in effect. The user account stays the same.
Option not set: the account definition assignment is not in effect. The associated user account is deleted. |
|
Retain account definition if temporarily disabled |
Specifies the account definition assignment to temporarily disabled employees.
Option set: the account definition assignment remains in effect. The user account stays the same.
Option not set: the account definition assignment is not in effect. The associated user account is deleted. |
|
Retain account definition on deferred deletion |
Specifies the account definition assignment on deferred deletion of employees.
Option set: the account definition assignment remains in effect. The user account stays the same.
Option not set: the account definition assignment is not in effect. The associated user account is deleted. |
|
Retain account definition on security risk |
Specifies the account definition assignment to employees posing a security risk.
Option set: the account definition assignment remains in effect. The user account stays the same.
Option not set: the account definition assignment is not in effect. The associated user account is deleted. |
|
Resource type |
Resource type for grouping account definitions. |
|
Spare field 01 - spare field 10 |
Additional company-specific information. Use the Designer to customize display names, formats, and templates for the input fields. |
Specify the manage level for an account definition for managing user accounts. The user account’s manage level specifies the extent of the employee’s properties that are inherited by the user account. This allows an employee to have several user accounts in one target system, for example:
- Default user account that inherits all properties from the employee.
- Administrative user account that is associated to an employee but should not inherit the properties from the employee.
One Identity Manager supplies a default configuration for manage levels:
-
Unmanaged: User accounts with the Unmanaged manage level are linked to the employee but they do no inherit any further properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.
-
Full managed: User accounts with the Full managed manage level inherit defined properties of the assigned employee. When a new user account is created with this manage level and an employee is assigned, the employee's properties are transferred in an initial state. If the employee properties are changed at a later date, the changes are passed onto the user account.
NOTE: The Full managed and Unmanaged manage levels are analyzed in templates. You can customize the supplied templates in the Designer.
You can define other manage levels depending on your requirements. You need to amend the templates to include manage level approaches.
Specify the effect of temporarily or permanently disabling, deleting, or the security risk of an employee on its user accounts and group memberships for each manage level. For detailed information about manage levels, see the One Identity Manager Target System Base Module Administration Guide.
- Employee user accounts can be locked when they are disabled, deleted, or rated as a security risk so that permissions are immediately withdrawn. If the employee is reinstated at a later date, the user accounts are also reactivated.
- You can also define group membership inheritance. Inheritance can be discontinued if desired when, for example, the employee’s user accounts are disabled and therefore cannot be members in groups. During this time, no inheritance processes should be calculated for this employee. Existing group memberships are deleted.
To assign manage levels to an account definition
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In the Manager, select the IBM Notes | Basic configuration data | Account definitions | Account definitions category.
- Select an account definition in the result list.
- Select the Assign manage level task.
- In the Add assignments pane, assign the manage levels.
- OR -
In the Remove assignments pane, remove the manage levels.
- Save the changes.
IMPORTANT: The Unmanaged manage level is assigned automatically when you create an account definition and it cannot be removed.
To edit a manage level
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In the Manager, select the IBM Notes | Basic configuration data | Account definitions | Manage levels category.
-
Select the manage level in the result list. Select the Change master data task.
- OR -
Click in the result list.
-
Edit the manage level's master data.
- Save the changes.
