You can apply the Policy Object by using the Enforce Policy page in the New Provisioning Policy Object Wizard, or you can complete the wizard and then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.
For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope.
Group object deprovisioning policy specifies the changes to make to the group object in Active Directory in order to prevent the use of the group. It is intended to perform the following tasks when deprovisioning a group:
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Hide the group from the Global Address List (GAL) to prevent access to the group from Exchange Server client applications such as Microsoft Outlook.
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Change the type of the group from Security to Distribution to revoke access rights from the group.
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Rename the group, to distinguish deprovisioned groups by name.
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Remove members from the group to revoke user access to resources controlled by the group. This task has the option to specify the members that should not be removed from the group.
In addition, the policy can be configured to change or clear any other properties of a group, such as the pre-Windows 2000 name, e-mail addresses, or description.
When processing a request to deprovision a group, Active Roles uses this policy to modify the group object in Active Directory, so that once the group has been deprovisioned, it cannot be used.
A policy can also be configured to update individual properties of groups. Depending on the policy configuration, each policy-based update results in the following:
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Certain portions of group information, such as information about group members, are removed from the directory.
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Certain properties of groups are changed or cleared.
A policy can be configured so that new property values include:
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Properties of the group being deprovisioned, retrieved from the directory prior to starting the process of the group deprovisioning.
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Properties of the user who originated the deprovisioning request.
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Date and time when the group was deprovisioned.
Thus, when deprovisioning a group, Active Roles modifies the group object in Active Directory as determined by the Group Object Deprovisioning policy that is in effect.
You can configure a new Group Object Deprovisioning policy with the Active Roles Console.
To configure a Group Object Deprovisioning policy
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On the Policy to Configure page, select Group Object Deprovisioning, then click Next.
Figure 71: Disable Group
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On the Disable Group page, select the options you want the policy to apply when deprovisioning a group. You can select any combination of these options to prevent the use of the group:
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Change the group type from Security to Distribution: Revokes access rights from deprovisioned groups. This option is applicable only to security groups.
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Hide the group from the Global Address List (GAL): Prevents access to deprovisioned groups from Exchange Server client applications. This option is applicable to distribution groups or mail-enabled security groups.
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Rename the group to: Changes the name of the group.
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If you selected Rename the group to, specify how you want the policy to update the group name when deprovisioning a group. To do so, click Configure and complete the Configure Value dialog by using the procedure outlined later in this topic. For more information, see Configuring a property update rule.
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Click Next.
Figure 72: Remove members
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On the Remove Members page, do one of the following:
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Click Do not remove members from the group for the policy not to make changes to the membership list of the group.
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Click Remove all members, with optional exceptions for the policy to remove the members from the group.
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If you selected Remove all members, with optional exceptions, specify whether you want the policy not to remove certain objects from deprovisioned groups. Do the following:
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Select the Keep these objects in the group check box and set up the list of the objects you want the policy not to remove from deprovisioned groups.
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Leave the check box cleared if you want the policy to remove all members from deprovisioned groups.
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Click Next.
Figure 73: Change Properties
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On this page, you can set up a list of group properties you want the policy to update. Each entry in the list includes the following information:
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Property: When deprovisioning a group, Active Roles will update this property of the group object in Active Directory.
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LDAP Display Name: Uniquely identifies the property to be updated.
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Value to Assign: After the deprovisioning operation is completed, the property has the value defined by the rule specified.
Specify how you want the policy to update properties of the group object when deprovisioning a group:
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Click Add, then add property rules by completing the Select Object Property dialog.
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Use View/Edit to modify existing rules.
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Use Remove to delete existing rules.
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Click Next.
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On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:
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Click Next, then click Finish.
To complete the Configure Value dialog
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Click Add.
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Configure an entry to include in the value. For more information, see Configuring entries.
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In the Configure Value dialog, add more entries, delete or edit existing ones, then click OK.
To complete the Select Object Property dialog
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From the Object property list, select an object property, then click OK. The Add Value dialog appears.
If you select multiple properties, the Add Value dialog is not displayed. The properties you have selected are added to the list on the Change Properties page, with the update rule configured to clear those properties, that is, to assign them the empty value.
Figure 74: Add value
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In the Add Value dialog, do one of the following:
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Select Clear value if you want the update rule to assign the empty value to the property.
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Select Configure value if you want the update rule to assign a certain, non-empty value to the property. Then, click Configure and complete the Configure Value dialog.
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When you are done configuring a value, click OK to close the Add Value dialog. The property name along with the property update rule is added to the wizard page. If necessary, you can modify the update rule by clicking View/Edit beneath the list of properties. This displays a dialog, similar to the Add Value dialog, allowing you to choose a different update option or set up a different value for the ‘property’ must be condition.