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Active Roles 8.1.3 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

How the Notification Distribution policy works

When processing a deprovisioning request, Active Roles uses this policy to determine whether anyone must be notified of the deprovisioning operation that is requested. Then, it generates a notification message and sends it to the recipients, if any specified in the policy configuration.

When a deprovisioning operation is requested, Active Roles issues a notification message regardless of operation results. Hence, a notification message cannot be considered as an indication of success or failure of the operation. Rather, it only indicates that deprovisioning has been requested. If you need to inform anybody of deprovisioning results, you should use a policy of the Report Distribution category.

Notification performs on a per-object basis: Each notification message contains information about a request to deprovision one object. When deprovisioning multiple objects, Active Roles sends multiple notification messages, one message per object.

Active Roles sends notification messages via an SMTP server. The policy configuration specifies the outbound SMTP server by using Active Roles email settings that include the name of the SMTP server and information required to connect to the SMTP server.

Configuring email settings

When you click Settings, the Console displays the Properties dialog for the selected email configuration, with the Mail Setup tab that looks like the following figure.

Figure 78: Mail Setup

On this tab, you can configure the following email settings:

  • Outgoing mail server (SMTP): Specify the fully qualified address of the SMTP server to use, such as smtp.mycompany.com.

  • Port number: Specify the port number to connect to on the SMTP server. Normally, the SMTP server has this port number set to 25.

  • This server requires an encrypted connection (SSL): Select this check box if the SMTP server requires that its clients use Secure Sockets Layer (SSL) when posting messages over the network.

  • This server requires authentication: Select this check box if the SMTP server is configured to use Basic Authentication or Integrated Windows Authentication. Then, type the user name and password in the boxes beneath this option. By default, the Outgoing mail server (SMTP) list includes a single entry. You can add more entries to the list using the Active Roles Console. In the Console tree, expand Configuration/Server Configuration, right-click Mail Configuration, select New > Mail Configuration, and then follow the instructions in the wizard. passes these credentials to the SMTP server when establishing a connection.

  • Log on using Secure Password Authentication (SPA): Select this check box if the SMTP server is configured to use Integrated Windows Authentication, in order not to transmit the actual user password across the network.

  • Sender email address: The default email address of the message sender. A valid email address must be specified. Normally, this is the email address of the service account used by the Administration Service.

  • Name (used in the From field): Specify the default name of the message sender, to be displayed in the From field of messages sent by using this email configuration.

When you are done configuring the email server-related settings, click OK to close the Properties dialog box the email configuration. Then, click Next and follow the instructions in the wizard to create the Policy Object.

Configuring a Notification Distribution policy

You can configure a new Notification Distribution policy with the Active Roles Console.

To configure a Notification Distribution policy

  1. On the Policy to Configure page, select Notification Distribution Policy, then click Next.

  2. On the Notification Recipients and Message page, do the following, then click Next:

    • Click the button next to Notification recipients, and select one or more email recipients.

    • In Message Subject, type the subject of the message that the specified recipients will receive upon a request to perform a deprovisioning operation.

    • Under Message Body, type any information regarding the deprovisioning operation.

    Macros have the same syntax and semantics as values for policy conditions in Property Generation and Validation policies: An attribute’s LDAP display name enclosed in angle brackets (<>) and prefixed with the percent character (%) represents the value of that attribute. For example, before sending a message, Active Roles replaces %<name> with the name of the object to deprovision.

  3. On the Outgoing Mail Server page, select the email configuration you want the policy to use. In the Outgoing mail server (SMTP) list, click the appropriate mail settings.

    NOTE: By default, the Outgoing mail server (SMTP) list includes a single entry. You can add more entries to the list using the Active Roles Console. In the Console tree, expand Configuration > Configuration, right-click Mail Configuration, select New > Mail Configuration, then follow the instructions in the wizard.

  4. If you want to view or modify the selected mail settings, click Settings, and use the Mail Setup tab. For more information, see Configuring email settings.

  5. Click Next.

  6. On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:

    • Click Add, and use the Select Objects dialog to locate and select the objects you want.

  7. Click Next, then click Finish.

NOTE: Each email configuration specifies an SMTP server and provides information required to connect to that server. You can view and modify configuration parameters by clicking Settings.

Scenario: Sending deprovisioning notification

This scenario describes how to configure a policy so that the administrator is notified of deprovisioning objects in any domain registered with Active Roles (managed domain).

To implement this scenario, you must perform the following actions:

  1. Create the appropriate e-mail configuration.
  2. Create, configure, and apply the Policy Object that defines the appropriate policy.

As a result, upon a request to deprovision an object such as a user or group in any managed domain, the administrator receives an e-mail message informing of the deprovisioning request. The message includes the name of the object to deprovision.

The following two sections elaborate on the steps to implement this scenario.

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