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Active Roles 8.1.3 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

How the User Account Permanent Deletion policy works

When processing a request to deprovision a user, Active Roles uses this policy to determine whether to schedule the deprovisioned user account for deletion. When scheduled for deletion, a user account is permanently deleted after a certain time period, referred to as a retention period.

A policy configured to delete user accounts specifies the number of days to retain deprovisioned user accounts. With such a policy, Active Roles permanently deletes a user account after the specified number of days has passed since the user was deprovisioned.

A policy can be configured not to delete user accounts. When applied at a certain level of the directory hierarchy, such a policy overrides any other policy of this category applied at a higher level of the directory hierarchy.

Let us consider an example to clarify this behavior. Suppose you configure a policy to delete accounts and apply that policy to a certain container. In general, the policy is passed down from parent to child containers, that is, the policy applies to all child containers beneath the parent container, causing Active Roles to delete deprovisioned user accounts in each container. However, if you configure a different policy not to delete accounts and apply that new policy to a child container, the child container policy overrides the policy inherited from the parent container. Active Roles does not delete deprovisioned user accounts in that child container or any container beneath that child container.

One more option of this policy is intended for domains where Active Directory Recycle Bin is enabled. The policy can be configured so that once a user account is deprovisioned, the account is moved to Recycle Bin (which effectively means that the account will be deleted immediately, without any retention period). Moving deprovisioned user accounts to the Recycle Bin may be required for security reasons, as an extra security precaution. The Active Directory Recycle Bin ensures that the account can be restored, if necessary, without any loss of data. Active Roles provides the ability to un-delete and then un-deprovision user accounts that were deprovisioned to the Recycle Bin.

Configuring a User Account Permanent Deletion policy

You can configure a new User Account Permanent Deletion policy with the New Deprovisioning Policy Object Wizard of the Active Roles Console.

To configure a User Account Permanent Deletion policy

  1. On the Policy to Configure page, select User Account Permanent Deletion, then click Next.

    Figure 70: Deletion options

  2. On the Deletion Options page, do one the following, then click Next:

    • Click Do not automatically delete the object if you want the policy not to delete deprovisioned user accounts.

    • Click Delete the object after retention period if you want the policy to schedule deprovisioned user accounts for deletion. Then, in Retention period (days), specify the number of days to retain the deprovisioned user account before it is deleted.

    • Click Delete the object to Active Directory Recycle Bin immediately if you want the policy to move deprovisioned user accounts to Recycle Bin.

      NOTE: If you select this option, apply the policy to domains that have Active Directory Recycle Bin enabled, or the policy will have no effect.

      With this option, once a user account is deprovisioned, the policy causes Active Roles to delete the user account immediately. In a domain where Active Directory Recycle Bin is enabled, this deletion means that the account is marked as deleted and moved to a specified container from which it can be restored later if necessary without any data loss.

    Click Next.

  3. On the Enforce Policy window, you can specify objects to which this Policy Object is to be applied:

    • Click Add, and use the Select Objects dialog to locate and select the objects you want.

  4. Click Next, then click Finish.

Scenario: Deleting deprovisioned user accounts

This scenario describes how to configure a policy so that Active Roles permanently deletes deprovisioned user accounts after the 90-day retention period.

To implement this scenario, you must perform the following actions:

  1. Create and configure the Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, after deprovisioning a user account in the container you selected in Step 2, Active Roles retains the deprovisioned account for 90 days and then it deletes that account.

Creating and configuring the Policy Object

You can create and configure the Policy Object you need by using the New Deprovisioning Policy Object Wizard. For more information about the wizard, see Creating a Policy Object.

To configure the policy, click User Account Permanent Deletion on the Select Policy Type page of the wizard. Then, click Next.

On the Deletion Options page, click Delete the object after retention period. Then, in the box beneath that option, type 90.

When you are done, click Next and follow the instructions in the wizard to create the Policy Object.

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