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Active Roles 8.1.3 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Report section: User Account Deprovisioning

Table 18: User Account Deprovisioning

Report item (Success)

Report item (Failure)

The user account is disabled.

Failed to disable the user account.

The user password is reset to a random value.

Failed to reset the user password.

The user logon name is changed to a random value.

Failed to change the user logon name.

The user logon name (pre-Windows 2000) is changed to a random value.

Failed to change the user logon name (pre-Windows 2000).

The user name is changed.

Original name: <name>.

New name: <name>.

Failed to change the user name.

Current name: <name>.

Failed to set this name: <name>.

User properties are changed. List:

  • User properties, old and new property values.

Failed to change user properties. List:

  • User properties, error description.

Report section: Group Membership Removal

Table 19: Group Membership Removal

Report item (Success)

Report item (Failure)

In accordance with policy, the user is not removed from security groups, except for Dynamic Groups and groups controlled by Group Family. Details:

  • Security groups to which the user belongs.

Not applicable

The user is removed from all security groups. Details:

  • Security groups from which the user is removed

Failed to remove the user from some security groups. Details:

  • Security groups from which the user is removed.

  • Security groups from which the user is not removed due to an error.

In accordance with policy, the user is retained in some security groups. Details:

  • Security groups from which the user is removed.

  • Security groups from which the user is not removed in accord with policy.

Failed to remove the user from some security groups. Details:

  • Security groups from which the user is removed.

  • Security groups from which the user is not removed in accord with policy.

  • Security groups from which the user is not removed due to an error.

In accordance with policy, the user is not removed from distribution groups or mail-enabled security groups, except for Dynamic Groups and groups controlled by Group Family. Details:

  • Distribution groups and mail-enabled security groups to which the user belongs.

Not applicable

The user is removed from all distribution groups and mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed.

Failed to remove the user from some distribution groups or mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed.

  • Distribution groups or mail-enabled security groups from which the user is not removed due to an error.

In accordance with policy, the user is retained in some distribution groups or mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed.

  • Distribution groups or mail-enabled security groups from which the user is not removed in accord with policy.

Failed to remove the user from some distribution groups or mail-enabled security groups. Details:

  • Distribution groups and mail-enabled security groups from which the user is removed.

  • Distribution groups or mail-enabled security groups from which the user is not removed in accord with policy.

  • Distribution groups or mail-enabled security groups from which the user is not removed due to an error.

Report section: Exchange Mailbox Deprovisioning

Table 20: Exchange Mailbox Deprovisioning

Report item (Success)

Report item (Failure)

Mailbox deprovisioning is skipped because the user does not have an Exchange mailbox.

Not applicable

The user mailbox is removed (hidden) from the Global Address List (GAL).

Failed to remove (hide) the user mailbox from the Global Address List (GAL).

The user mailbox is configured to suppress non-delivery reports (NDR).

Failed to configure the user mailbox to suppress non-delivery reports (NDR).

The manager of the user is provided with full access to the user mailbox.

Manager name: <name>

Failed to provide the manager of the user with access to the user mailbox.

Manager name: <name>

N/A

Failed to provide the user’s manager with access to the user mailbox. Reason: The user’s manager is not specified in the directory.

The required users and groups are provided with full access to the user mailbox. List:

  • Users and groups

Failed to provide the required users or groups with access to the user mailbox. List:

  • Users and groups

Forwarding messages to alternate recipients is disallowed on the user mailbox.

Failed to disallow forwarding messages to alternate recipients on the user mailbox.

The user mailbox is configured to forward incoming messages to the user’s manager.

Failed to configure the user mailbox to forward incoming messages to the user’s manager.

The user mailbox is configured to forward incoming messages to the user’s manager, with the option to leave message copies in the mailbox.

Failed to configure the user mailbox to forward incoming messages to the user’s manager.

Failed to configure the user mailbox to forward incoming messages to the user’s manager. Reason: the user’s manager is not specified in the directory.

Not applicable

Automatic replies turned on.

Failed to turn on automatic replies.

Report section: Home Folder Deprovisioning

Table 21: Home Folder Deprovisioning

Report item (Success)

Report item (Failure)

Home folder deprovisioning is skipped because the user does not have a home folder.

N/A

The user’s rights on the home folder are removed.

Failed to remove the user’s rights on the home folder.

The manager of the user is provided with read-only access to the user home folder.

Manager name: <name>.

Failed to provide the manager of the user with read-only access to the user home folder.

Manager name: <name>.

Not applicable

Failed to provide the user’s manager with read-only access to the user home folder. Reason: The user’s manager is not specified in the directory.

In accordance with the policy, the user home folder will be deleted when the user account is deleted.

Home folder name: <name>.

Not applicable

The required users and groups are provided with read-only access to the user home folder. List:

  • Users and groups

Failed to provide the required users or groups with read-only access to the user home folder. List:

  • Users and groups

The new owner is assigned to the user home folder.

Owner name: <name>.

Failed to assign the new owner to the user home folder.

Failed to set this owner name: <name>.

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