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Active Roles 7.5.4 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Replication of Management History data

NOTE: Active Roles does not support replication on Azure SQL databases.

In Active Roles version 7.4 and later, the Management History data is stored in the Active Roles Management history database. So, if you have Active Roles replication configured as described in the Configuring replication section later in this document, the Management History data is replicated between Administration Services along with the configuration data. Given a large volume of the Management History data, this may cause considerable network traffic.

You can turn off replication of Management History data so as to reduce network traffic. However, doing so causes each database server to maintain a separate Management History data store. The result is that you can use Management History to examine the changes that were made only through the Administration Services that use the same database as the Administration Service you are connected to.

To sum up, the implications of turning off replication of Management History data are as follows:

  • The reports produced by the Change History or User Activity command include information only about the changes that were made using a certain group of Administration Services (those Services that share a common database).

    As the Active Roles console or Web Interface automatically selects the Service to connect to, you may encounter different reports for the same target object or user account during different connection sessions.

  • The features of Active Roles such as Approval Workflow, Temporal Group Memberships, and Undo Deprovisioning may not work as expected. Some operations that rely on those features may not be processed or displayed in a consistent way by client interfaces connected to different Administration Services.

    Active Roles uses the Management History storage to hold approval, temporal group membership, and deprovisioning tasks. Without synchronizing information between Management History storages, such a task created by one of the Administration Services may not be present on other Administration Services. As a result, behavior of the Active Roles console or Web Interface varies depending on the chosen Administration Service.

Turning off replication of Management History data has no effect on replication of the other data pertinent to the configuration of Active Roles. Only the Management History-related portion of the configuration database is excluded from Active Roles replication.

The instructions on how to turn off replication of Management History data depend upon whether Active Roles replication is already configured.

Replication is not yet configured

When initially configuring Active Roles replication, you can ensure that the Management History data will not participate in Active Roles replication by assigning the Publisher role as follows (for definitions of the replication roles, see Configuring replication later in this document):

  1. With the Active Roles console, connect to the Administration Service whose SQL Server you want to hold the Publisher role.
  2. In the console tree, expand Configuration | Server Configuration and select the Configuration Databases container.

    NOTE: Replication Support column is added under configuration databases container to indicate the replication support.

    If the value of this column is Supported, it indicates that the replication is allowed for the database. If the value of this column is Unsupported value indicates that the database does not allow replication.

  1. In the details pane, right-click the database, and click Promote.
  2. Wait while the console performs the Promote operation.
  3. In the console tree, under Server Configuration, select the Management History Databases container.
  4. In the details pane, right-click the database, and click Demote.
  5. Wait while the console completes the Demote operation.

Then, you can configure Active Roles replication by using the Active Roles console as described in the Configuring replication section later in this document: Use the Add Replication Partner command on the database in the Configuration Databases container to add Subscribers to the Publisher you have configured.

Replication is already configured

This section outlines the instructions on how to turn off replication of Management History data in case that Active Roles replication is already configured as described in the Configuring replication section later in this document. You need to first delete all Subscribers for Management History data, and then demote the Publisher for Management History data. This only stops replication of Management History data, leaving the other replication functions intact.

To turn off replication of Management History data

  1. With the Active Roles console, connect to the Administration Service whose SQL Server holds the Publisher role.
  2. In the console tree, expand Configuration | Server Configuration, and select the Management History Databases container.
  3. Use the Delete command on each of the Subscriber databases to delete all Subscribers in the Management History Databases container.
  4. Right-click the Publisher database, and click Demote.
  5. Wait while the console completes the Demote operation.

Re-configuring replication of Management History data

With replication of Management History data turned off, it is still possible to have multiple Administration Services maintain the same Change History log by configuring them to use the same database. Note that the Administration Service version 6.x allows you to install multiple Services with the option to connect to a single configuration database. Thus, you can install the first Service in your environment, having the Setup program create a database. Then, you can install one more Service, having the Setup program configure the new Service to use the same database as the existing Service.

However, if different Administration Services in your environment use different database servers, you may need to re-configure replication of Management History data in order to take full advantage of the Management History feature. You can do so by managing objects in the Management History Databases container as follows.

To re-configure replication of Management History data

  1. With the Active Roles console, connect to the Administration Service whose SQL Server holds the Publisher role for configuration data.
  2. In the console tree, expand Configuration | Server Configuration, and select the Management History Databases container.
  3. In the details pane, right-click the database, and click Promote.
  4. Wait while the console performs the Promote operation.
  5. Use the Add Replication Partner command on the Publisher database in the Management History Databases container to add Subscribers for Management History data.

The Add Replication Partner command starts the wizard that is similar to that discussed in the Adding members to a replication group section later in this document. The only difference is that the list of Administration Services whose database servers can be designated as Subscribers for Management History data is limited to those Services that share the configuration data hosted on the Publisher you have selected.

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