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Active Roles 7.5.4 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Registering to One Identity Starling 2FA

In order to use Starling 2FA, you must first register to the product. When you register to Starling 2FA using your mobile number, an SMS is delivered with the mobile app download link. Click on the link to access the App Store or Play Store from where you can download the Starling mobile application. Alternatively, you can go to the App Store or Play Store and search and download the Starling.

The following 2FA options are supported:

  • Push Notification: After the Starling app is downloaded and registered with user’s email id and mobile number, the user will get a push notification to Approve or Deny Starling Authentication.
  • Voice: The user will get a voice call on the registered mobile number and on call user will get an OTP.
  • SMS OTP: The user will get an OTP through SMS on the registered mobile number.
  • The user can open the Starling app and copy and paste the code form the Starling app to Active Roles, and then click on Verify.

Logging in to Web interface through 2FA authentication

When a Starling 2FA enabled user tries to log in to the Active Roles Web interface, the user is prompted to enter the Starling Two-factor token response. Based on the option selected by the user, the token response is provided through SMS, Phone Call or Push Notifications.

On entering the token response and after successful verification the Web interface is displayed.

 NOTE: Push Notification works only if the Starling App is installed on the device with registered mobile number. The link to install the Starling App will be send to your registered mobile number at the time of registering to Starling.

Logging in to MMC interface through 2FA authentication

When a Starling 2FA enabled user tries to log in to the Active Roles MMC interface, the user is prompted to enter the Starling Two-factor token response. Based on the option selected by the user, the token response is provided through SMS, Phone Call or Push Notifications. After the token is generated the token request options are disabled.

In case the token must be generated again, you need to wait for the minimum notification retry interval for the request options to get enabled. The default value for the notification retry interval period is 30 seconds.

On entering the token response and after successful verification the MMC interface is displayed.

 NOTE: Push Notification works only if the Starling App is installed on the device with registered mobile number. The link to install the Starling App will be send to your registered mobile number at the time of registering to Starling.

If the system is kept idle for more than 30 minutes, the 2FA session expires and the MMC console gets disconnected with a session timeout warning.

Disallowing two-factor authentication for Active Roles users

To disable Active Roles users for two-factor authentication, remove the users from the ARS 2FA Users group. Removing the users from the ARS 2FA Users group disables the minimal permissions on the users applied through the Starling - Two Factor Authentication User Access template that authorize the users for two-factor authentication.

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