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Active Roles 7.5.4 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Viewing Azure membership

You can use the Active Roles Web Interface to view the Azure membership details of an cloud-only Azure user.

Viewing cloud-only Azure user membership details

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure |<Azure tenant> |Azure Users.
  3. In the Command pane, click Azure member of.

    You can view the Azure group to which the cloud-only Azure user is associated.

Viewing change history

You can use the Active Roles Web Interface to view the Change History and User Activity for a cloud-only Azure user.

To view the Change History and User Activity of a cloud-only Azure user

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  1. On the Views tab, click | Azure | <Azure tenant> | Azure Users.

    The Azure user page is displayed and lists the Azure users available in Azure.

  1. Select the Azure user to view the history.
  2. In the Command pane, click Change History or User Activity.

    Selecting Change History displays the information on changes that were made to the user through Active Roles.

Deleting an Azure user account

You can use the Active Roles Web Interface to delete an Azure user.

To delete an Azure user account

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure |<Azure tenant> |Azure Users.
  3. Select the Azure user that need to be deleted.
  4. In the Command pane, click Delete.

    A message prompts you to confirm the action.

  1. Click Yes to continue.

    The Azure user that are selected are deleted.

Managing cloud-only Azure guest users

You can invite (or re-invite), modify and remove cloud-only Azure guest users in the Azure AD of your organization with the Active Roles Web Interface.

An Azure guest user is a type of cloud-only Azure user that is not part of the organization domain for which you configure it.

When you create a new cloud-only Azure user for your organization, you must:

  1. Specify a User Principal Name (UPN) and password for the Azure user.

  2. Select the organization domain where the Azure user will be located within the Azure tenant.

However, when you create an Azure guest user, no domains are assigned to the user within the Azure tenant. Instead, the procedure has the following main steps:

  1. You specify the basic permissions of the guest user, along with an email address to which Active Roles will send an invitation.

  2. Using the link in the invitation e-mail, the guest user can gain the configured access with their account upon joining the organization.

  3. Once the guest accepted the invitation, you can assign additional permissions (like roles, licenses, storage space, and so on) to the user, similarly to a regular cloud-only Azure user.

NOTE: Active Roles does not restrict the type of permissions that you can assign to Azure guest users. However, for security reasons, One Identity recommends that you assign only the rights and resources to guest users that external contractors typically receive in your organization.

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