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Active Roles 8.1.4 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Configuring “Run as” options for a Search activity

By default, the Search activity is started under the user account specified by the “Run as” setting in the workflow options and start conditions. This could be the service account of the Active Roles Administration Service or the account of the user who caused the workflow to start. You can configure the activity to override the default “Run as” setting.

To configure “Run as” options for a Search activity

  1. In the process diagram, right-click the name of the Search activity and click Properties.

  2. Click the “Run as” options hyperlink at the bottom of the “Search” Activity Properties dialog.

  3. To override the default “Run as” setting for this activity, select the Run this activity under check box, and then choose the account under which you want the activity to run:

    • Click The service account of Active Roles if you want this activity to run under the service account of the Active Roles Administration Service.

    • Click The account of the user who started the workflow if you want this activity to run under the account of the user who caused the workflow to start. Depending on the type of the workflow, this is either the user who requested the operation that started the workflow or the user who started the workflow on demand.

The account under which the activity is running determines the access rights of the activity in the directory.

Configuring additional settings for a Search activity

By using additional settings, you can configure a Search activity to stop the search if the number of the objects that meet the search conditions exceeds a certain threshold. It is also possible to modify behavior of a Search activity using so-called request controls to pass additional information to Active Roles on how to process operation requests created by that activity.

To configure additional settings for a Search activity

  1. In the process diagram, right-click the name of the Search activity and click Properties.

  2. Click the Additional settings hyperlink at the bottom of the “Search” Activity Properties dialog.

  3. To have the Search activity stop the search if the number of the objects found by the search exceeds a certain threshold, select the Terminate the search activity if the search returns more than check box, and specify the maximum number of objects the activity is allowed to return when performing a search.

  4. Add, change, or remove request controls in the Include or exclude these controls from the activity operation requests list.

    To add or change a control, click Add or Change, and then, in the dialog that opens, specify the name and, if applicable, the value of the control. If you want the activity to add the control to the requests, click Include this control in the activity operation requests. If you want to ensure that the control never occurs in the requests created by this activity, click Exclude this control from the activity operation requests.

Request controls are certain pieces of data in an operation request that can be used to pass additional information to Active Roles on how to process the request. Request controls are optional. If no request controls are added to a request, then Active Roles determines how to process the request based solely on the type of the request.

Configuring CRUD activities

Active Roles offers a number of workflow activities, collectively referred to as CRUD activities, intended to create new objects, and modify or delete existing objects in Active Directory. The CRUD abbreviation designates the key operations that can be performed by using these activities: Create, Read, Update, Delete.

  • Create activity: Creates an object, such as a user, group, or computer, in Active Directory.

  • Update activity: Changes properties of an object, such as a user, group, or computer, in Active Directory.

  • Add to group activity: Adds an object, such as a user, group, or computer, to specified groups in Active Directory.

  • Remove from group activity: Removes an object, such as a user, group, or computer, from specified groups in Active Directory.

  • Move activity: Moves an object, such as a user, group, or computer, to a specified container in Active Directory.

  • Deprovision activity: Deprovisions a user or group, by applying the Active Roles deprovisioning policy.

  • Undo deprovision activity: Restores a user or group that was deprovisioned by using Active Roles.

  • Delete activity: Deletes an object, such as a user, group, or computer, in Active Directory.

The following topics in this section provide the steps for configuring the settings that are common to CRUD activities:

Configuring a Create activity

When you configure a Create activity, you can specify the Organizational Unit or container where you want the activity to create objects, choose the object type and name, and specify how you want the activity to populate the properties of the newly-created objects. Additional options are available such as notification, error handling, and “Run as” options.

To configure a Create activity

  1. In the Active Roles Console tree, expand Configuration > Policies > Workflow, and select the workflow containing the Create activity you want to configure.

    This opens the Workflow Designer window in the details pane, representing the workflow definition as a process diagram.

  2. In the process diagram, right-click the name of the activity and click Properties.

  3. Navigate to the Container tab in the “Create” Activity Properties dialog.

  4. Click in the Activity creates the object in this container box to specify the Organizational Unit (OU) or container in which you want the activity to create an object. The following options are available:

    • Fixed container in directory: With this option, the activity creates an object in the given OU or container. You can select the desired OU or container in Active Directory when you configure the activity.

    • Parent OU of workflow target object: With this option, the activity creates an object in the OU that holds the target object of the request that started the workflow. This option is unavailable in case of an automation workflow.

    • Activity target object: With this option, the activity creates an object in the OU or container created or otherwise processed by another CRUD activity at the time of executing the workflow. You can select the desired CRUD activity from the workflow definition when you configure the activity.

    • Object identified by workflow parameter: With this option, the activity creates an object in the OU or container specified by the value of a certain parameter of the workflow. You can choose the desired parameter from the workflow definition when you configure the activity.

    • Object from workflow data context: With this option, the activity creates an object in the OU or container that is selected by the Create activity on the basis of the data found in the workflow environment at the time of executing the workflow. When configuring a Create activity, you can specify which OU or container you want the activity to select at workflow run time.

    • Object identified by DN-value rule expression: With this option, the activity creates an object in the OU or container whose Distinguished Name (DN) is specified by the string value of a certain rule expression. By using a rule expression you can compose a string value based on properties of various objects found in the workflow environment at the time of executing the workflow. You can create the desired rule expression when you configure the activity.

  5. Navigate to the Object name tab in the “Create” Activity Properties dialog.

  6. Click in the Object type box, and select the type of the objects you want the activity to create, such as User, Group, Computer, and so forth.

  7. Click in the Object name box to specify how you want the activity to generate the object name when creating an object. The following options are available:

    • Text string: With this option, the activity uses the given string of characters as the name of the object. You can specify the desired string when you configure the activity.

    • Name of workflow target object: With this option, the activity uses the name of the target object of the request that started the workflow. This option is unavailable in case of an automation workflow.

    • Name of workflow target object, followed by text string: With this option, the activity uses a certain text string prefixed with the name of the target object of the request that started the workflow. You can specify the desired text string when you configure the activity. This option is unavailable in case of an automation workflow.

    • Workflow parameter value: With this option, the activity uses the name specified by the string value of a certain parameter of the workflow. You can choose the desired parameter from the workflow definition when you configure the activity.

    • Property of object from workflow data context: With this option, the activity uses the name identified by the value of a certain property of the object that will be selected by the Create activity on the basis of the data found in the workflow environment at the time of executing the workflow. When you configure a Create activity, you can choose the desired property and specify which object you want the activity to select at workflow run time.

    • Value generated by rule expression: With this option, the activity uses the name identified by the string value of a certain rule expression. By using a rule expression you can compose a string value based on properties of various objects found in the workflow environment at the time of executing the workflow. You can create the desired rule expression when you configure the activity.

  8. Navigate to the Object properties tab in the “Create” Activity Properties dialog.

  9. Configure the list of the properties you want the activity to populate:

    • To add a property to the list, click Add property, and then select the name of the desired property.

    • To remove a property from the list, click the Delete button labeled X on the right side of the list item representing that property.

  10. After you have added a property to the list, click in the Value filed to specify the value you want the activity to assign to that property of the newly created object. The following options are available:

    • Text string: With this option, the activity assigns the given string of characters to the property. You can specify the desired string when you configure the activity.

    • Property of workflow target object: With this option, the activity assigns the value of a certain property of the target object of the request that started the workflow. You can select the desired property when you configure the activity. This option is unavailable in case of an automation activity.

    • Property of workflow initiator: With this option, the activity assigns the value of a certain property of the user whose request started the workflow. You can select the desired property when you configure the activity.

    • Changed value of workflow target object property: With this option, the activity assigns the value that is requested to be assigned to a certain property of the workflow target object. You can select the desired property when you configure the activity. This option is unavailable in case of an automation activity.

    • Workflow parameter value: This option causes the activity to populate the property with the value of a certain parameter of the workflow. You can choose the desired parameter from the workflow definition when you configure the activity.

    • Property of object from workflow data context: This option causes the activity to populate the property with the value of a certain property of the object that will be selected by the Create activity on the basis of the data found in the workflow environment at the time of executing the workflow. When you configure a Create activity, you can choose the desired property and specify which object you want the activity to select at workflow run time.

    • Value generated by rule expression: This option causes the activity to populate the property with the string value of a certain rule expression. By using a rule expression you can compose a string value based on properties of various objects found in the workflow environment at the time of running the workflow. You can create the desired rule expression when you configure the activity.

  11. View or change notification settings. For more information, see Configuring a notification for a CRUD activity.
  12. View or change error handling settings. For more information, see Configuring error handling for a CRUD activity.
  13. View or change the "Run as" options. For more information, see Configuring “Run as” options for a CRUD activity.
  14. View or change additional settings. For more information, see Configuring additional settings for a CRUD activity.
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