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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Report on deprovisioning results

The Deprovisioning Results window displays the deprovision operation results pertaining to the Office 365 Licenses Retention policy. The results display a report of the success or failure of the policy.

Table 24: Office 365 License Retention policy

Report item (success)

Report item (failure)

In accordance with the policy, the Azure AD user's Office 365 licenses are retained.

Not applicable

Azure User Office 365 licenses are retained.

Not applicable

Group Membership Removal

Policies in this category are intended to automate the removal of deprovisioned user accounts from groups. A policy can be configured to remove user accounts from all groups with optional exceptions. Individual policy rules can be applied to security groups and to mail-enabled groups of both the security and distribution type.

How the Group Membership Removal policy works

When processing a request to deprovision a user, Active Roles uses this policy to determine what changes are to be made to group memberships of the user account. By removing the account from security groups, the policy revokes user access to resources. By removing the account from mail-enabled groups, the policy prevents erroneous situations where email is sent to the deprovisioned mailbox.

IMPORTANT: The deprovisioned users are automatically removed from all Dynamic Groups, regardless of the Group Membership Removal policy settings.

A Group Membership Removal policy includes separate rules for security groups and for mail-enabled groups. For each category of groups, a rule can instruct Active Roles to perform one of the actions that are summarized in the following table.

Table 25: Group Membership Removal policy includes separate rules

Category

Action

Result

Security groups

Do not remove from groups.

The deprovisioned user remains in all security groups it was a member of as of the time of deprovisioning, except for the Dynamic Groups.

Remove from all groups.

The deprovisioned user is removed from all security groups.

Remove from all groups except for the specified ones.

The deprovisioned user is not removed from the specified security groups, with the exception of Dynamic Groups. The user is removed from all the other security groups.

Mail-enabled groups

Do not remove from groups.

The deprovisioned user is not removed from distribution groups or mail-enabled security groups, except for the Dynamic Groups.

Remove from all groups.

The deprovisioned user is removed from all distribution groups and from all mail-enabled security groups.

Remove from all groups except for the specified ones.

The deprovisioned user is not removed from the specified distribution or mail-enabled security groups, with the exception of Dynamic Groups. The user is removed from all the other distribution and mail-enabled security groups.

In the event of a conflict in policy implementation, the remove action takes precedence. For example, with a rule configured to remove the user account from all security groups, the user account is removed from all security groups even if there is another rule according to which Active Roles does not remove the user account from mail-enabled security groups.

How to configure a Group Membership Removal policy

To configure a Group Membership Removal policy, select Group Membership Removal on the Policy to Configure page in the New Deprovisioning Policy Object Wizard or in the Add Deprovisioning Policy Wizard. Then, click Next to display the Removal from Security Groups page.

Figure 90: Removal from Security Groups

On this page, you can configure a rule on how to remove a deprovisioned user from security groups.

Select one of these options:

  • Click Do not remove from security groups for the policy not to make changes to security group memberships of the user account.

  • Click Remove from all security groups, with optional exceptions for the policy to remove the user account from all security groups.

With the second option, you can specify whether you want the policy not to remove the user account from certain security groups. To set up a list of such groups, select the Keep the user account in these security groups check box, and then click Add and select the groups you want to include in the list.

When you are done configuring the rule for security groups, click Next to display the Removal from Mail-enabled Groups page.

Figure 91: Removal from Mail-enabled Groups

This page is similar to the previous one. It allows you to configure a rule on how to remove a user account from both distribution groups and mail-enabled security groups, which are collectively referred to as mail-enabled groups.

Select one of these options:

  • Click Do not remove from mail-enabled groups for the policy not to make changes to mail-enabled group memberships of the user account.

  • Click Remove from all mail-enabled groups, with optional exceptions for the policy to remove the user account from all mail-enabled groups.

With the second option, you can specify whether you want the policy not to remove the user account from certain mail-enabled groups. To set up a list of such groups, select the Keep the user account in these mail-enabled groups check box, and then click Add and select the groups you want to include in the list.

When you are done configuring the rule for mail-enabled groups, click Next and follow the instructions in the wizard to create the Policy Object.

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