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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Member Of and Members

Table 4: Member Of and Members

Add the selected object to groups.

Set the group as the primary group for the selected object.

Customizable Web Interface

The Active Roles Web Interface is a customizable web-based application that facilitates administration, while taking full advantage of Active Roles’ security, workflow integration, and reporting benefits. To help distribute administrative tasks, the Web Interface allows you to configure multiple web sites with individual sets of user interface elements. Each web site can be customized to meet specific business and organizational needs.

Key features

Key features of the Active Roles Web Interface include the following.

Role-based suite of interfaces

Customized interfaces (Web Interface sites) can be installed and configured for administrators, help desk operators, and end users. Administrators use an interface that supports a wide range of tasks, whereas help desk operators use a tailored, dedicated interface to expedite the resolution of trouble tickets. Network end users have access to an interface for self-administration. Multiple interfaces with different configurations can be deployed so that there is no need to re-configure the Web Interface for particular roles.

Dynamic configuration based on roles

The Web Interface dynamically adapts to the specific roles assigned to the users. A user can see only the commands, directory objects, and object properties to which the user’s role provides administrative access. Objects and commands beyond the scope of the user are removed from the Web Interface, streamlining the execution of administrative tasks.

Point-and-click customization

It is straightforward to configure the user interface. Administrators can set up a suitable set of user interface elements without writing a single line of code. Administrators can add and remove commands or entire menus, assign tasks and forms to commands, modify forms used to perform tasks, and create new commands, tasks, and forms. All configuration settings are saved in a persistent storage so that the Web Interface users are always presented with the properly configured interfaces that suite their roles.

Instant application of administrative policies

User input is efficiently supplemented and restricted based on administrative policies defined in Active Roles. The Web Interface displays property values generated in accordance with the policies, and prohibits the input of data that violates them. User input is checked against the policies before committing the operation request, and if a violation is detected, the user can immediately correct the input.

Fully-featured management solution

The Web Interface supports all administrative tasks on Active Directory objects such as users, groups, and computers, and on computer resources such as services, printers, network file shares, and local users and groups. With its advanced customization capabilities, the Web Interface serves as a complete administrative tool, providing suitable interfaces for any administrative role.

User Profile Editor

Provided they have the necessary Active Roles permissions, end users can view or change their personal data. Due to the reliable enforcement of business rules based directory entry, the Web Interface makes these tasks safe and secure. With User Profile Editor, Active Roles enables IT to manage, but not necessarily participate, in these time-consuming tasks, resulting in decreased help desk calls and IS administration time.

Support for multiple languages

The Web Interface allows users to select their preferred language. Changing the language affects all menus, commands, and forms associated with the Web Interface, as well as tool tips and help.

Different interfaces for different roles

The Active Roles Web Interface allows multiple websites to be installed with individual, customizable configurations. The following configuration templates are available out-of-the box:

  • Site for Administrators: Supports a broad range of tasks, including the management of all directory objects and computer resources.

  • Site for Help Desk: Handles typical tasks performed by Help Desk operators, such as enabling or disabling accounts, resetting passwords, and modifying certain properties of users and groups.

  • Site for Self-Administration: Provides User Profile Editor, allowing end users to manage personal or emergency data through a simple-to-use web interface.

Each website configuration template provides an individual set of commands installed by default. The website can be customized by adding or removing commands, and by modifying web pages (forms) associated with commands.

Although the Active Roles Web Interface dynamically adapts to roles assigned to users, the ability to tailor separate websites to individual roles gives increased flexibility to the customer. It helps streamline the workflow of directory administrators and help-desk personnel. Static configuration of interface elements ensures that Active Roles Web Interface users have access to the specific commands and pages needed to perform their duties.

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