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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Removing members from an Microsoft 365 Group with the Management Shell

To remove members from an Microsoft 365 (M365) Group, you can use the Remove-QADO365GroupMember cmdlet on the Active Roles Management Shell interface.

For more information on removing a member from an M365 Group using the Management Shell interface, see the Active Roles PowerShell Reference Guide.

Scheduling an Azure object synchronization task

You can use the Sync Azure O365 Objects scheduled task of the Active Roles Console (also known as the MMC interface) to synchronize the following Azure objects and Azure tenant information between the Azure Portal and the Active Roles database:

  • Azure users

  • Azure guest users

  • Azure contacts

  • Microsoft 365 (M365) groups

  • The Azure tenant ID and environment information (that is, whether the tenant is set to a Non-federated, Synchronized identity, or Federated environment configuration.

To configure a scheduled Azure object synchronization task

  1. In the Active Roles Console, in the Active Directory (AD) tree, navigate to Configuration > Server Configuration > Scheduled Task > Builtin.

  2. Open the scheduling properties of the Sync Azure O365 Objects built-in scheduled task. To do so, either:

    • Double-click Sync Azure O365 Objects, then in the Properties window, open the Schedule tab.

    • Right-click Sync Azure O365 Objects, then click Properties > Schedule.

    Figure 200: Active Roles Console – Scheduling properties of the scheduled task

  3. To customize the scheduling settings of the task, open the Properties > Schedule tab.

  4. To change the default scheduling settings of the task for your needs, modify the options of the Schedule tab accordingly:

    • Schedule Task: Specifies how frequently Active Roles runs the task (each hour, every day, or on a weekly/monthly basis). By default, tasks are run on a daily basis.

    • Start time and Start date: These settings specify the time and date of the first scheduled task run. These settings are not available if Schedule Task is set to Once or When Service starts.

    • Schedule Task Hourly / Daily / Weekly / Monthly: These settings specify the time interval of repeating the configured task.

      For example, setting Schedule Task to Hourly lets you specify the time interval between two task runs in hours and minutes, while setting it to Weekly lets you specify not just the number of weeks between two task runs, but also the days of the week on which Active Roles must run the task.

      NOTE: This setting is not available if Schedule Task is set to Once or When Service starts.

    • Stop the task if it runs more than: When selected, this setting sets a timeout (in hours and minutes) after which the task stops if it runs longer than the specified interval.

TIP: If the contents of the Members and/or Azure Properties actions in the Active Roles Web Interface for an Azure object differ from the object information available on the Azure Portal, One Identity recommends running the scheduled Sync Azure O365 Objects task manually to synchronize the Azure objects and Azure tenant information.

Managing cloud-only distribution groups

You can use distribution groups (also called mail-enabled universal distribution groups) to distribute messages to a group of people.

In the Active Roles Web Interface, you can create, manage or delete cloud-only distribution groups in Directory Management > Tree> Azure > <azure-tenant-name> > Distribution Groups. Distribution groups created in the Active Roles Web Interface are synchronized to the Exchange admin center.

For more information about cloud-only distribution groups, see Create and manage distribution list groups in Exchange Online in the Microsoft Exchange Online documentation.

Creating a new distribution group

You can create a new distribution group with the Create New Distribution Group action of the Active Roles Web Interface.

To create a new distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 201: Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Click Create New Distribution Group.

  3. In General, configure the settings your organization requires for setting up the distribution group.

    • Enter the Name of the distribution group.

    • (Optional) Enter the Display name of the distribution group.

    • (Optional) Enter a Description for the distribution group.

    • Primary SMTP Address (leave blank for default value): Enter the name and select a domain.

      The default value of the primary SMTP address is the name and the domain name of the mailbox. For example, mailbox1@activeroles.onmicrosoft.com, where mailbox1 is the name and activeroles.onmicrosoft.com is the domain name.

    • (Optional) Hide this group from the global address list (default: selected)

      Select this check box if you do not want the group to appear in the address book and other address lists defined in your Exchange organization.

    • In Joining the group, set who can join the distribution group.

      • Open: Anyone can join this group without owner approval.

      • Closed: Only group owners can add members. All requests to join will be automatically declined.

    • In Leaving the group, set who can leave the distribution group.

      • Open: Anyone can leave this group without owner approval.

      • Closed: Only group owners can remove members. All requests to leave will be automatically declined.

  4. To apply your changes, click Finish.
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