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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Managing room mailboxes

Room mailbox is a type of Exchange Online resource mailbox assigned to a physical location, such as a meeting room. Using room mailboxes that an administrator creates, users can reserve rooms by adding room mailboxes to meeting requests as an attendee or location.

In the Active Roles Web Interface, you can create, manage or delete room mailboxes in Directory Management > Tree> Azure > Resource Mailboxes. Room mailboxes created in the Active Roles Web Interface are synchronized to the Exchange admin center (admin.exchange.microsoft.com), where you can find them in Home > Resources.

For more information about room mailboxes, see Manage resource mailboxes in Exchange Online in the Microsoft Exchange Online documentation.

Creating a new room mailbox

To create a new room mailbox in the Active Roles Web Interface, follow the steps.

To create a new room mailbox

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree> Azure > Resource Mailboxes.

    The list of resource mailboxes of the selected tenant is displayed.

    Figure 244: Directory Management > Tree View > Azure > Resource Mailboxes — Listing the resource mailboxes in the tenant

  2. In the right pane, click Create New Room Mailbox.

    The Create New Room Mailbox window opens.

  3. On the General tab, set the following general details of the room:

    • (Optional) Display name

    • Name: Enter a name for the room.

      NOTE: If you enter a name that is already used, you will receive an error message and Exchange Online will not allow you creating the new room mailbox. To create a new room mailbox, enter a different name.

      NOTE: To change the name of an existing room mailbox:

      1. In the right pane, click Rename.

      2. Display name: Enter a new display name for the room.

      3. Name: Enter a new name for the room.

      4. Click Finish.

    • (Optional) Primary SMTP Address (leave blank for default value)

      To specify the domain, use the drop-down.

      The default value of the Primary SMTP Address is the name and the domain name of the room mailbox. For example, roommailbox1@activeroles.onmicrosoft.com, where roommailbox1 is the name and activeroles.onmicrosoft.com is the domain name.

    • (Optional) Capacity

    • (Optional) Hide from global address lists

      Select this check box if you do not want the room mailbox to appear in the address book and other address lists defined in your Exchange organization.

      By default, this check box is not selected.

  4. (Optional) On the Calendar Processing tab, set the following optional details of the room:

    • Maximum duration (hours)

    • Booking window (days)

    • Allow repeating meetings

      By default, this check box is selected.

    • Allow scheduling only during work hours

      By default, this check box is selected.

  5. (Optional) On the Location tab, set the following optional details of the company:

    • Department

    • Company Name

    • Street Address

    • City

    • State or Province

    • Zip or Postal Code

    • Country: You must enter a valid country code or country name, for example: US or United States of America (the).

  6. Click Finish.

If the operation is successful, the newly-created room mailbox appears in the list of Resource Mailboxes.

The newly-created room mailbox also appears in the Exchange admin center, in Home > Resources.

Viewing or modifying a room mailbox

To view or modify the properties of a room mailbox in the Active Roles Web Interface, follow the steps.

To view or modify the properties of a room mailbox

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree> Azure > Resource Mailboxes.

    The list of resource mailboxes of the selected tenant is displayed.

    Figure 245: Directory Management > Tree View > Azure > Resource Mailboxes — Listing the resource mailboxes in the tenant

  2. Select the room mailbox you want to view or modify.

    In the right pane, the name of the room mailbox appears with the following available actions:

    • Room Mailbox Properties

    • Rename

    • Delete

  3. In the right pane, click Room Mailbox Properties.

    The Room Mailbox Properties window opens.

  4. On the General tab, view or modify the following general details of the room:

    • Display name

      NOTE: To change the name of an existing room mailbox:

      1. In the right pane, click Rename.

      2. Display name: Enter a new display name for the room.

      3. Name: Enter a new name for the room.

      4. Click Finish.

    • Object GUID: The Exchange Online GUID of the mailbox object in the Exchange Cloud. By default, this check box is not selected.

    • External directory ID: The Azure Active Directory (Azure AD) object of the user object connected to the mailbox object in Azure AD. You cannot modify this value because it is filled automatically.

    • User Principal Name: The room mailbox address in User Principal Name (UPN) format. By default, this check box is not selected.

    • Primary SMTP Address: By default, this check box is not selected.

    • Capacity

    • Hide from global address lists

      Select this check box if you do not want the room mailbox to appear in the address book and other address lists defined in your Exchange organization.

      By default, this check box is not selected.

  5. On the Calendar Processing tab, view or modify the following optional details of the room:

    • Maximum duration (hours)

    • Booking window (days)

    • Allow repeating meetings

      By default, this check box is selected.

    • Allow scheduling only during work hours

      By default, this check box is selected.

  6. On the Location tab, view or modify the following optional details of the company:

    • Department

    • Company Name

    • Street Address

    • City

    • State or Province

    • Zip or Postal Code

    • Country: You must enter a valid country code or country name, for example: US or United States of America (the).

  7. To close the Room Mailbox Properties window:

    1. To update the properties of the room mailbox, click Save.

    2. To close the window without saving the changes, click Cancel.

Deleting a room mailbox

To delete a room mailbox in the Active Roles Web Interface, follow the steps.

To delete a room mailbox

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree> Azure > Resource Mailboxes.

    The list of resource mailboxes of the selected tenant is displayed.

    Figure 246: Directory Management > Tree View > Azure > Resource Mailboxes — Listing the resource mailboxes in the tenant

  2. Select the room mailbox that you want to delete.

    In the right pane, the name of the room mailbox appears with the following available actions:

    • Room Mailbox Properties

    • Rename

    • Delete

  3. Click Delete.

    The following dialog appears:

    Are you sure you want to delete <room mailbox>?
  4. Click Yes.

If the operation has been successful, the room mailbox is deleted and it disappears both from the Resource Mailboxes list in the Active Roles Web Interface, and from the Resources list in the Exchange admin center.

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