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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Scenario 2: Using regular expressions to control phone number format

This scenario describes how to configure a policy that forces the user phone number to conform to the following format:

  • The first character must be “+”.

  • The second character(s) must be the country code.

    (This is 1 in the US and Canada, and 61 in Australia for example.)

  • Use spaces (instead of dashes or braces) to separate area code.

  • Use spaces (instead of dashes) to separate the phone number.

  • Optionally, use a lowercase “x” to indicate an extension.

The following table provides some examples to clarify how the phone number should look in accordance with these formatting requirements.

Table 18: Phone number format

Correct

Incorrect

Comment

+1 949 754 8515

949-754-8515

The incorrect entry does not begin with + and country code, and uses dashes instead of space.

+44 1628 606699 x1199

+44 1628 606699 X1199

The incorrect entry uses the upper-case X.

To implement this scenario, you must perform the following actions:

  1. Configure the Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when creating or modifying a user object in the container you selected in Step 2, Active Roles checks whether the phone number conforms to the stated format. If not, the policy disallows the creation or modification of the user object.

Step 1: Configuring the Policy Object

You can configure the Policy Object you need by modifying the Policy Object that implements Scenario 1: Using mask to control phone number format.

Display the Properties dialog for that Policy Object and go to the Policies tab. Then, select the policy from the list, and click View/Edit to display the Property Generation and Validation Policy Properties dialog.

The Policy Rule tab in the Property Generation and Validation Policy Properties dialog looks similar to the Configure Policy Rule page in the wizard you used to configure the policy. You can use that tab to modify the policy rules.

First, modify the rule to remove the mask entry. On the Policy Rule tab, in the upper box, clear the ‘Telephone Number’ must be <value> check box.

Next, choose to configure a rule based on regular expressions. On the Policy Rule tab, in the upper box, select the ‘Telephone Number’ must match regular expression <value> check box. To access this check box, you need to scroll down the list of check boxes.

Finally, specify the regular expressions that define the policy in question. The regular expressions you need are as follows:

^\+([0-9]+ )+[0-9]+$

^\+([0-9]+ )+x[0-9]+$

Table 19: Regular expressions

This Element

Indicates

^

The beginning of the input string to validate

\+

The escape sequence to represent the plus character (+)

([0-9]+ )+

Concatenation of one or more substrings, with each substring consisting of one or more digit characters followed by a space character

[0-9]+

One or more digit characters

x[0-9]+

A lowercase "x" followed by one or more digit characters

$

The end of the input string to validate

Thus, the policy must be configured to only allow the telephone numbers that match ^\+([0-9]+ )+[0-9]+$ (telephone numbers without extensions) or ^\+([0-9]+ )+x[0-9]+$ (telephone numbers that include extensions). Proceed with configuring the policy as follows:

  1. On the Policy Rule tab, in the lower box, click the link labeled <click to add value>.

  2. In the Add Value dialog, enter ^\+([0-9]+ )+[0-9]+$, and click OK.

  3. On the Policy Rule tab, in the lower box, click <click to add value>.

  4. In the Add Value dialog, enter ^\+([0-9]+ )+x[0-9]+$, and click OK.

  5. Click OK to close the Property Generation and Validation Policy Properties dialog.

Step 2: Applying the Policy Object

You can apply the Policy Object without closing its Properties dialog. Go to the Scope tab and do the following:

  1. On the Scope tab, click the Scope button to display the Active Roles Policy Scope window for the Policy Object you are managing.

  2. Click Add and select the domain, OU, or Managed Unit where you want to apply the policy to.

    You can also use the Remove button to remove items where you want the policy to no longer be applied.

  3. Click OK to close the Active Roles Policy Scope window.

  4. Click OK to close the Properties dialog for the Policy Object.

For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope.

User Logon Name Generation

Policies in this category are intended to automate the assignment of the pre-Windows 2000 user logon name when creating or modifying a user account, with flexible options to ensure uniqueness of the policy-generated name.

The ability to generate a unique name is essential. If Active Roles attempts to assign a policy-generated name when there is an existing user account with the same pre-Windows 2000 user logon name, a naming conflict will occur. Active Directory does not support multiple accounts with the same pre-Windows 2000 user logon name. A policy can be configured to generate a series of names in order to prevent naming conflicts with existing accounts.

When configuring a policy of this category, you can define multiple rules so that the policy applies them successively, attempting to generate a unique name in the event of a naming conflict. You can also configure a rule to include an incremental numeric value to ensure uniqueness of the policy-generated name. You also have the option to allow policy-generated names to be modified by operators who create or update user accounts.

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