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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Configuration database

The Administration Service uses the configuration database to store configuration data. The configuration data includes definitions of objects specific to Active Roles, assignments of administrative roles and policies, and procedures used to enforce policies. The configuration database is only used to store Active Roles configuration data. It does not store copies of the objects that reside in the managed data sources, nor is it used as an object data cache.

Active Roles uses Microsoft SQL Server to host the configuration database. The replication capabilities of SQL Server facilitate implementation of multiple equivalent configuration databases used by different Administration Service.

Active Roles now supports database configuration on on-premises databases and Azure SQL databases. You can configure Azure SQL database variants, such as Azure SQL database, Azure SQL Managed instance and Azure SQL Elastic Pool in Active Roles.

NOTE: Active Roles supports database configuration over encrypted SQL Server configurations. For more information, see Knowledge Base Article Is SQL Server encryption supported? on the One Identity Support Portal.

Audit trail

The data processing component provides a complete audit trail by creating records in the event log on the computer running the Administration Service. The log shows all actions performed and by whom, including actions that were not permitted. The log entries display the success or failure of each action, as well as which attributes were changed.

Network data sources

Through the Administration Service, Active Roles accesses and controls the object data stored in the following data sources:

  • Active Directory domains and forests: Provides the directory object information in Active Directory domains.

  • Microsoft Exchange Server: Provides information about mailboxes maintained by Microsoft Exchange.

  • Azure AD: Provides information about users in Azure Active Directory.

  • Microsoft 365: Provides information about users in Microsoft 365.

  • Exchange Online: Provides information about users in Exchange Online.

  • Other data sources: Provides information about objects that exist outside of Active Directory. This includes information from corporate databases, such as human resources databases, and information about computer resources, such as services, printers, and network file shares.

Active Roles is designed to help with the use and management of these data sources. Directory administrators can define and enforce business rules and policies to ensure that the data in the managed data sources remains current and accurate.

With Active Roles, you can utilize the information stores from a wide variety of data sources in your network, such as human resource data or inventories. You can use scripting to integrate these important data sources. This reduces the duplication of work, reduces data pollution, and allows for the validation of information that is often stored in more than one database.

Active Roles makes it possible for a custom script to receive control upon a request to perform an administrative operation, such as object creation, modification, or deletion. Custom scripts can be invoked through Policy Objects, which Active Roles uses to enforce corporate rules. For example, you could implement a Policy Object containing a custom script that will receive control whenever Active Roles is requested to create a user object in a certain OU.

The Policy Object could be configured so that Active Roles continues with the user creation only after a certain piece of the script (the pre-create event handler) has successfully executed. In this way, the script prohibits the creation of user objects whose properties violate corporate rules. It prevents the population of object properties with values taken from external data sources, and generates default property values in accordance with the corporate rules.

The Policy Object may also be configured to pass control to another piece of the script (the post-create event handler) immediately after a user object is successfully created. This enables the script to trigger additional actions, required by corporate rules, after the object has been created. For example, it can update external data stores, provision the user with access to resources, and notify that the user object has been created.

Security and administration elements

Active Roles offers three key security and administration elements, which are stored as objects in the Administration Database:

  • Access Templates
  • Policy Objects
  • Managed Units

These elements enable any user or group in Active Directory to be given limited and effectively controlled administrative privileges.

Users and groups that are given administrative permissions in Active Roles are referred to as Trustees. Trustees can be assigned to Managed Units or directory objects and containers.

Trustees do not need special administrative rights within Active Directory. To give Trustees access to Active Directory, Active Roles implements proxy mechanisms that use Access Templates to specify the level of access. When Trustees exercise their access permissions, these mechanisms use Policy Objects to trigger additional actions, such as running integration scripts and validating input data.

When designating a user or group as a Trustee, you must specify the Access Templates that control what the Trustee can do. Permissions granted to a group are extended to all members of that group. To reduce administration time, administrative control should be delegated to groups, rather than to individual users.

To implement policy constraints and automation, you must configure and apply Policy Objects that invoke built-in or custom procedures upon administrative requests. Policy procedures may include running custom scripts to synchronize Active Directory data with other data sources, performing a data validity checkup, and initiating additional administrative operations.

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