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Identity Manager 9.1 - Web Designer Web Portal User Guide

General tips and getting started Security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Saved for Later list Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing approvals Request inquiries Auditing requests Escalated requests
Attestation
Managing attestations Attestors for attestation cases Sending attestation reminders My attestation cases Pending attestations Displaying attestation history Attestation inquiries Auditing attestations Escalation
Compliance Responsibilities
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Delegating tasks Ownerships Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
Applications Calls Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (Menu description) My requests (Menu description) Profile (Menu description) Help (Menu description) Request (Menu description) Attestation (Menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Employees (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (Menu description) Responsibilities (Menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Calls (Menu description)

Main data - Application role (page description)

Open the Main data – Application role page by navigating through Responsibilities > My Responsibilities > One Identity Manager application roles > select application role > Main data.

On the Main data - application role page, you can show and edit the application role's main data (see Displaying and editing my application roles' main data).

The following tables give you an overview of the different functions and content on the Main data – One Identity Manager application role page.

Table 417: Controls

Control

Description

Save

Use this button to save the changes to the main data.

You can change the following main data.

Table 418: Main data of application roles

Property

Description

Application role

Enter a full, descriptive name for the application role.

Internal name

Enter a company internal name for the application role.

Parent application role

Click Assign/Change and select an application role to be the parent application role to organize the application role hierarchically. If you want the application role at the root of an application role hierarchy, leave the field empty.

Manager

Click Assign/Change and select the manager responsible for the application role.

2nd Manager

Click Assign/Change and select an identity to act as a deputy to the application role's manager.

Description

Enter a description for the application role.

Comment

Enter a comment for the application role.

Full name

Shows the full name of the application role, which is automatically made up of the identifiers of the application role and the parent application role.

Department

Click Assign/Change and select a department for the application role.

Location

Click Assign/Change and select a location for the application role.

Cost center

Click Assign/Change and select a cost center for the application role.

Memberships – Application role (page description)

To open the Memberships – Application role page go to Responsibilities > My Responsibilities > One Identity Manager application roles > select application role > Memberships.

On the Memberships - Application role page, you can:

The following tables give you an overview of the different functions and content on the Memberships – Application role page.

Table 419: Controls

Control

Description

Request memberships

Use this button to request the application role for identities (see Assigning identities to my application roles).

Deleting memberships

Use this button to delete the application role's assignment for selected identities (see Removing identities from my application roles).

Select the check box in front of the identities whose membership in the application role you want to delete and click this button.

Table 420: Columns

Column

Description

Identity

Shows you the name of the identity to which the application role is assigned.

Origin

Shows you whether the application role was assigned to the identity directly or indirectly.

TIP: For each identity, you can see more useful information in the details pane. To do this, click the appropriate instance in the list. If the identity did not receive the membership through a direct assignment (for example, through an assignment request or delegation), the Request tab provides more information:

  • Information: Displays general information about a request. The information displayed varies and is dependent on the service category from which the request was triggered.

  • Workflow: Displays the life cycle chronologically as from the time of request.

  • Compliance: Displays possible rule violations for this request.

  • Entitlements: Show which entitlement are assigned to the role (if a role was requested).

TIP: You can show less data by using the column filters. For more information, see Filtering.

Entitlements – Application role (page description)

To open the Entitlements – Application role page go to Responsibilities > My Responsibilities > One Identity Manager application roles > select application role > Entitlements.

On the Entitlements – Application role page, you can:

The following tables give you an overview of the different functions and content on the Entitlements – One Identity Manager application roles page.

Table 421: Columns

Column

Description

Entitlement

Shows you the report's name.

Origin

Shows you how the entitlement was assigned.

Entitlement type

Shows the entitlement type (for example, report subscriptions, account definition, resources).

TIP: You can show less data by using the column filters. For more information, see Filtering.

Attestation – Application role (page description)

To open the Attestation – Application role page go to Responsibilities > My Responsibilities > One Identity Manager application roles > select application role > Attestation.

On the Attestation – Application role page, you can:

The following tables give you an overview of the various features and content on the Attestation – <One Identity Manager application role page.

Table 422: Controls

Control

Description

View approvers for pending cases

Use this button to display all identities that still have to make approval decisions about attestation cases (see Displaying attestors of my application roles' pending attestation cases). Then you can send reminder emails to these identities (see Sending reminders about my application roles' pending attestation cases).

Send reminder

You can use this button to send reminder mails to all identities that still have attestation cases to approve on the current tab (see Sending reminders about my application roles' pending attestation cases).

Approve

Opens the Pending Attestations – One Identity Manager Application roles page (see Pending attestations – Application role (page description)).

Use this button to make approval decisions about attestation cases pending for the application role (see Approving and denying my application roles' attestation cases).

Table 423: Controls in the attestation case's details pane

Control

Description

Actions > Send a reminder mail

Use this action to display all identities that can make approval decisions about the attestation case (see Displaying attestors of my application roles' pending attestation cases). Then you can send reminder emails to these identities (see Sending reminders about my application roles' pending attestation cases).

Show details

You can use this button to display details about all the objects that are included in this attestation case (see Displaying my application roles' pending attestation cases).

Table 424: Columns

Column

Description

Display name

Shows the name of the object included in the attestation case.

Attestation policy

Shows the name of the attestation policy in use.

State

Shows the current status of the attestation case.

The following status' are possible:

  • Pending: The attestation case is not closed yet and must still be approved.

  • Approved: The attestation case was approved. In the details pane, on the Workflow tab, you can see why the attestation case was granted approval.

  • Denied: The attestation case was denied. In the details pane, on the Workflow tab, you can see why the attestation case was denied approval.

New

Shows whether the attestation case is new. New cases have not been granted approval yet but might have been denied approval before.

Due date

Shows by when the attestation case must be completed.

Risk index

Show the attestation case's risk index.

TIP: You can show less data by using the column filters. For more information, see Filtering.

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