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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Applying the Policy Object

To apply the Policy Object:

  • Use the Enforce Policy page in the New Policy Object Wizard.

  • Alternatively, complete the New Policy Object Wizard, then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.

For more information on how to apply a Policy Object, see Linking Policy Objects to directory objects.

Scenario 2: Managed Unit for deprovisioned user accounts

This scenario describes how to configure a Managed Unit and a User Account Deprovisioning policy so that the Managed Unit includes all the deprovisioned user accounts. The policy sets the Notes property to Deprovisioned upon the user deprovisioning, whereas the Managed Unit is configured to include user accounts that have the Notes property set to Deprovisioned.

To implement this scenario, you must perform the following actions:

  1. Create and configure the Managed Unit.

  2. Configure the Policy Object that defines the appropriate policy.

  3. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, after deprovisioning a user account in the container you selected in Step 3, Active Roles automatically adds that account to the Managed Unit you created in Step 1.

The following sections elaborate on the steps to implement this scenario.

Creating and configuring the Managed Unit

You can create and configure the Managed Unit by using the Active Roles Console.

To create and configure the Managed Unit for deprovisioned users

  1. In the Console tree, under Configuration, right-click Managed Units, and select New > Managed Unit.

  2. In Name, enter a name for the Managed Unit. For example, enter Deprovisioned Users.

  3. Click Next.

  4. Configure the membership rule to have the Managed Unit include the deprovisioned user accounts from all domains that are registered with Active Roles (managed domains):

    1. On the wizard page, click Add.

    2. In the Membership Rule Type dialog, click Include by Query, and then click OK.

    3. Use the Create Membership Rule window to set up the rule:

      • In Find, click Users.

      • Click Browse and select Active Directory.

      • Click Advanced.

      • Click Field, then click Notes.

      • In Condition, click Is (exactly).

      • In Value, enter Deprovisioned.

        At this point, the window must look like the following figure.

        Figure 44: Find Groups

      • Click Add.

      • Click Add Rule.

  5. On the wizard page, click Add.

  6. In the Membership Rule Type dialog, click Retain Deprovisioned, then click OK.

  7. Click Next, click Next, and then click Finish.

Configuring the Policy Object

You can configure the Policy Object you need by modifying the Policy Object that implements the scenario described in Scenario 1: Disabling and renaming the user account upon deprovisioning.

Display the Properties dialog for that Policy Object and go to the Policies tab. Then, select the policy from the list, and click View/Edit to display the Group Object Deprovisioning Policy Properties dialog. Click Change Properties.

The Change Properties tab looks similar to the page of the same name in the wizard you used to create the Policy Object. You can use that tab to add the update rule for the Notes property:

  1. Click Add to display the Select Object Property dialog.

  2. Select the check box next to the Notes property, and then click OK.

  3. In the Add Value dialog, type Deprovisioned in the ‘Notes’ must be box, and then click OK.

Click OK to close the Group Object Deprovisioning Policy Properties dialog.

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