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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Configuring an Exchange Mailbox Deprovisioning policy

You can configure a new Exchange Mailbox Deprovisioning policy with the Active Roles Console.

To configure an Exchange Mailbox Deprovisioning policy

  1. On the Policy to Configure page, select Exchange Mailbox Deprovisioning, then click Next.

    Figure 48: Options to Deprovision Mailbox

  2. On the Options to Deprovision Mailbox page, select the options you want the policy to apply when deprovisioning a user account. You can select any combination of these options to deprovision Microsoft Exchange resources for the deprovisioned user account:

    • Hide the mailbox from the Global Address List (GAL), to prevent access to the mailbox

    • Prevent non-delivery reports (NDR) from being sent

    • Grant the user’s manager full access to the mailbox

    • Grant the selected users or groups full access to the mailbox

    • Modify configuration of the e-mail forwarding

  3. If you selected the Grant the selected users or groups full access to the mailbox check box, click Select to specify the users or groups you want.

  4. If you selected the Modify configuration of the e-mail forwarding check box, do one of the following:

    • Click Disallow forwarding messages to alternate recipients to specify that the email messages sent to the deprovisioned user are not to be forwarded.

    • Click Forward all incoming messages to the user’s manager to specify that the email messages sent to the deprovisioned user are to be forwarded to the manager of that user. Then, select or clear the Leave copies in the mailbox check box to specify whether you want the messages to be delivered to both the user’s mailbox and the manager’s mailbox or only to the manager’s mailbox.

  5. Click Next.

  6. On the Automatic Replies page, choose from the following options:

    • Don't change the mailbox autoreply settings

    • Automatically reply with the following messages (once for each sender)

  7. If you selected the Automatically reply with the following messages (once for each sender) option, do the following:

    • In the Inside organization box, specify the autoreply message to be sent to senders within the user’s organization.

    • If you want the mailbox to send an autoreply message to external senders, select the Auto-reply to people outside organization check box, and specify the message in the area beneath that check box.

    • Select the User's contacts only or Anyone outside organization option depending on whether you want the mailbox to auto-reply only to external senders that are in the user’s Contacts folder or to all external senders, respectively.

  8. Click Next.

  9. On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:

    • Click Add, and use the Select Objects dialog to locate and select the objects you want.

  10. Click Next, then click Finish.

Scenario: Hide mailbox and forward email to manager

The policy described in this scenario performs the following functions during the user deprovisioning process:

  • Hides the deprovisioned user from the Exchange organization’s address lists.

  • Configures email forwarding so that email messages addressed to the deprovisioned user are sent to the user’s manager, without delivering them to the user mailbox.

To implement this scenario, you must perform the following actions:

  1. Create and configure the Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when deprovisioning a user account in the selected container, Active Roles hides the deprovisioned user from the Exchange address lists and configures the forwarding address for that user as prescribed by this policy.

Creating and configuring the Exchange Mailbox Deprovisioning Policy Object

You can create and configure the Policy Object you need by using the New Deprovisioning Policy Object wizard.

To configure the policy, click Exchange Mailbox Deprovisioning on the Select Policy Type page of the wizard. Then, click Next.

On the Options to Deprovision Mailbox page, select these check boxes:

  • Hide the mailbox from the global address list (GAL), to prevent access to the mailbox

  • Modify configuration of the email forwarding

Make sure that no other check boxes on the page are selected. Then, click Forward all incoming messages to the user’s manager and clear the Leave copies in the mailbox check box.

When you are done, click Next and follow the instructions in the wizard to create the Policy Object.

Applying the Policy Object

To apply the Policy Object:

  • Use the Enforce Policy page in the New Policy Object Wizard.

  • Alternatively, complete the New Policy Object Wizard, then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.

For more information on how to apply a Policy Object, see Linking Policy Objects to directory objects.

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