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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Configuring Active Roles to synchronize existing Azure AD objects

In any hybrid environment, on-premises Active Directory objects are synchronized to Azure AD using third-party software, for example via Azure AD Connect. When Active Roles is deployed in such a hybrid environment, to ensure data synchronization between the two systems, the existing user, group and contact information (such as IDs) must be synchronized back from Azure AD to the on-premises AD deployment. To synchronize existing AD users, contacts and groups from Azure AD to Active Roles, use the Azure back synchronization operation, known as Azure BackSync.

You can configure and run Azure BackSync using the BackSync Replacement built-in workflow and script module in the Active Roles Console.

When creating objects such as users, groups or contacts in a federated or synchronized identity environment, the objects are first created on-premises, then get synchronized to Azure using Azure AD Connect. To allow further management, Azure BackSync can obtain the object ID of these objects and update the edsvaAzureObjectID and the edsvaAzureOffice365Enabled attribute in Active Roles.

You must configure sync workflows for the Azure BackSync process to:

  • Identify the unique Azure AD users and groups.

  • Map them to the on-premises AD users or groups.

After completing a BackSync procedure, Active Roles displays the configured Azure attributes for the synchronized objects. For more information on how to configure the Azure BackSync workflow, see Configuring the Azure BackSync workflow.

Changes to Azure M365 Policies in Active Roles after 7.4.1

Active Roles 7.4.3 introduces support for Azure Multi tenant model. Multiple tenants can be configured on the Web Interface. You can manage the Azure objects from multiple tenants from the Web Interface.

The previous custom policies related to Azure Roles and licenses, and OneDrive are not valid and the policy evaluation is skipped after an import or upgrade. Active Roles 7.4.3 introduces a new Azure/Microsoft 365 Tenant Management policy that encompasses all the previous Azure related policies such as Azure Roles and Licenses, and OneDrive policies. Configure the latest Azure/Microsoft 365 Tenant Selection policies to proceed further. The Web Interface notifies the user if any older policies are applied on the OU. Deprovisioning policy for Azure license retention is invalid and must be created again and applied. For more information on the new policy, see O365 and Azure Tenant Selection.

Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning

The O365 and Azure Tenant Selection provisioning policy is a unified policy for all M365 user license and user role management as well as OneDrive provisioning for Azure AD users. This M365 management for users is controlled or restricted by creating a new provisioning policy and applying the policy to the Organizational Unit.

How the M365 and Azure Tenant Selection policy works

The O365 and Azure Tenant Selection provisioning policy is a unified policy for Azure Microsoft 365 management for users, controlled or restricted by creating a new provisioning policy and applying the policy to the Organizational Unit. This policy is used for tenant selection, Microsoft 365 license selection, and Microsoft 365 roles selection, and OneDrive provisioning for Azure AD users.

This policy is also used for tenant selection for groups and contacts.

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