Notification
Notification is used to subscribe recipients to the notifications of approval-related events, configure notification e-mails, and set up e-mail transport. Approval rules provide e-mail notifications to workflow users in association with various events, such as the creation of approval tasks upon operation requests. Thus, approvers can be notified of the requests awaiting their approval via e-mails that include hypertext links to the approval-related section in the Web Interface. An Approval activity has the following notification settings.
Notification recipients
Notification recipients are the users or groups to which the activity sends e-mails. A recipient can be any mailbox-enabled user or mail-enabled group. There are also a number of options allowing you to select recipients based on their role, such as operation requestor, approver, manager of operation requestor, or manager of object affected by the operation.
Notification delivery
The delivery options determine whether notifications are to be sent immediately or on a scheduled basis. The option of immediate delivery causes the activity to generate a separate message upon every occurrence of the event to notify of. The option of scheduled delivery can be used for aggregating notifications. If you select the scheduled delivery option, all notifications about the event occurrences within a time period of your choice are grouped and sent as a single message.
Notification message
Notification messages are based on a message template that determines the format and contents of an e-mail notification message, including the message subject and body. A template is an HTML-formatted document that you can view or change as required to customize notification messages. The template text may include dynamic content that is generated at run time by retrieving information from the running instance of the workflow process. Notification messages are created, and normally sent, in HTML format. You can optionally configure the activity to format and send notification messages as plain text.