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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

Group Object Permanent Deletion

Policies in this category are intended to automate the deletion of deprovisioned groups. Deprovisioned group objects are retained for a specified amount of time before they are permanently deleted. A policy in this category can also be configured not to delete deprovisioned group objects.

How this policy works

When processing a request to deprovision a group, Active Roles uses this policy to determine whether to schedule the deprovisioned group object for deletion. When scheduled for deletion, a group object is permanently deleted after a certain time period, referred to as a retention period.

A policy configured to delete groups specifies the number of days to retain deprovisioned group objects. With such a policy, Active Roles permanently deletes a group after the specified number of days has passed since the group was deprovisioned.

A policy can be configured not to delete groups. When applied at a certain level of the directory hierarchy, such a policy overrides any other policy of this category applied at a higher level of the directory hierarchy.

One more option of this policy is intended for domains where Active Directory Recycle Bin is enabled. The policy can be configured so that once a group is deprovisioned, the group object is moved to the Recycle Bin (which effectively means that the group will be deleted immediately, without any retention period). Moving deprovisioned group objects to the Recycle Bin may be required for security reasons, as an extra security precaution. The Active Directory Recycle Bin ensures that the group object can be restored, if necessary, without any loss of data. Active Roles provides the ability to un-delete and then un-deprovision groups that were deprovisioned to the Recycle Bin.

How to configure a Group Object Permanent Deletion policy

To configure a Group Object Permanent Deletion policy, select Group Object Permanent Deletion on the Policy to Configure page in the New Deprovisioning Policy Object wizard or in the Add Deprovisioning Policy wizard. Then, click Next to display the Deletion Options page.

Figure 100: Deletion Options

On this page, you can choose whether you want the policy to schedule deprovisioned groups for deletion, and specify the number of days to retain deprovisioned group objects.

First, select one of these options:

  • Click Do not automatically delete the object if you want the policy not to delete deprovisioned groups.
  • Click Delete the object after retention period if you want the policy to schedule deprovisioned groups for deletion.
  • Click Delete the object to Active Directory Recycle Bin immediately if you want the policy to move deprovisioned group objects to Recycle Bin.

If you select the second option, you must specify a number of days in the box beneath that option. Once a group has been deprovisioned, and the specified number of days has passed, the policy causes Active Roles to delete the group object in Active Directory.

If you select the third option, you should apply this policy to domains that have Active Directory Recycle Bin enabled; otherwise, the policy will have no effect. With this option, once a group has been deprovisioned, the policy causes Active Roles to delete the group object immediately. In a domain where Active Directory Recycle Bin is enabled, this deletion merely means that the object is marked as deleted and moved to a certain container from which it can be restored, if necessary, without any data loss.

Steps for configuring a Group Object Permanent Deletion policy

To configure a Group Object Permanent Deletion policy

  1. On the Policy to Configure page, select Group Object Permanent Deletion. and the click Next.
  2. On the Deletion Options page, do one the following:
    • Click Do not automatically delete the object if you want the policy not to delete deprovisioned groups.
    • Click Delete the object after retention period if you want the policy to schedule deprovisioned groups for deletion. Then, in Retention period (days), specify the number of days to retain the deprovisioned group before it is deleted.
    • Click Delete the object to Active Directory Recycle Bin immediately if you want the policy to move deprovisioned group objects to Recycle Bin.

    Click Next.

    If you select the third option, you should apply this policy to domains that have Active Directory Recycle Bin enabled; otherwise, the policy will have no effect. With this option, once a group has been deprovisioned, Active Roles deletes the deprovisioned group immediately. In a domain where Active Directory Recycle Bin is enabled, this means that the group object is marked as deleted and moved to a certain container from which it can be restored, if necessary, without any data loss.

  3. On the Enforce Policy window, you can specify objects to which this Policy Object is to be applied:
    • Click Add, and use the Select Objects dialog box to locate and select the objects you want.
  4. Click Next, and then click Finish.
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