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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

View cloud only Azure contacts

View cloud only Azure contacts

You can use the Active Roles Web Interface to view the cloud only Azure contacts.

To view the cloud only Azure contacts

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click | Azure |<Azure tenant> |Azure Contacts.

    NOTE: Active Roles lists the available cloud-only Azure Users, Azure Guest Users, and Azure Contacts on the Active Roles Web Interface with the following restrictions:

    • Active Roles can initially list 999 items.

    • The items listed in the list have a sliding expiry of 8 hours, after which the objects that have not been accessed will be flushed.

    • Whenever you perform a search in the list, Active Roles will always fetch the list of objects from Azure to update the cache.

Create new cloud only Azure contacts

You can use the Active Roles Web Interface to create and enable new cloud only Azure contacts.

To create a new cloud only Azure contact

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure |<Azure tenant> |Azure Contacts.

    The Azure Contacts page is displayed and lists the Azure cloud only contacts available in Azure.

  1. In the Command pane, under Azure Contacts, click New Contact.
  2. In the New Contact window, on the General tab, enter the appropriate text in the Name, Alias, and Description fields.
  1. Click Finish.

    The Azure Contacts page displays the newly added Azure contact.

NOTE: When creating a new cloud-only Azure contact or updating an existing one, it may take up to 15 minutes for the changes to appear on the Active Roles Web Interface. This is due to a replication delay present between PowerShell and the Microsoft Graph API.

View or modify Azure contacts properties

For an existing Azure cloud only contact, you can use the Active Roles Web Interface to view or modify the properties.

To view or modify the Azure contacts properties

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click | Azure |<Azure tenant> |Azure Contacts.

    The Azure contacts page is displayed and lists the Azure contacts available in Azure.

  3. Select the Azure contact for which you want to view or modify the properties.
  4. In the Command pane, click Azure properties.

    The Azure Properties wizard for the contact is displayed.

  5. Use the tabs in the Azure Properties wizard to view or modify properties of the Azure cloud only contact.
  6. After setting all the required properties, click Save.

NOTE: When creating a new cloud-only Azure contact or updating an existing one, it may take up to 15 minutes for the changes to appear on the Active Roles Web Interface. This is due to a replication delay present between PowerShell and the Microsoft Graph API.

Renaming Azure cloud contacts

Renaming Azure cloud contacts

You can use the Active Roles Web Interface to rename an Azure cloud contacts.

To rename an Azure cloud contacts account

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure |<Azure tenant> |Azure Contacts.
  3. Select the Azure contact that need to be renamed.
  4. In the Command pane, click Rename.
  1. Enter the required name.
  2. Click Yes to continue.

    The Azure cloud contacts that are selected are renamed.

NOTE: When creating a new cloud-only Azure contact or updating an existing one, it may take up to 15 minutes for the changes to appear on the Active Roles Web Interface. This is due to a replication delay present between PowerShell and the Microsoft Graph API.

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