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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

How this policy works

Active Roles relies on this policy during user creation to provision Azure AD users for OneDrive access.

Creating provisioning policy for OneDrive

Creating provisioning policy for OneDrive

Provisioning access to OneDrive for Azure AD users is controlled or restricted by creating a new provisioning policy and applying the policy to the Organizational Unit.

To create and apply the new policy

  1. From the Active Roles Console, create a Policy Object. For instructions on creating a policy object, see the section Creating a Policy Object, in the Active Roles Administration Guide.
  2. In Active Roles Console, on the Policy to Configure page, select OneDrive Provisioning.

  3. In the New Provisioning Policy Object Wizard > OneDrive folder Management page, enter the SharePoint Admin URL and the storage size, and click Next.

    NOTE:

    • If the policy conditions are not satisfied, such as an incorrect SharePoint Admin URL or a storage size that is not within the acceptable range, an error is displayed.
    • Policy accepts a minimum storage size of 1GB and it can span up to a maximum of 10TB.
  4. In the Enforce Policy page, select the Organizational Unit (OU) on which the policy must be applied.
  5. Click Next.
  6. Click Finish.

Home Folder AutoProvisioning

Policies in this category are intended to automate the creation or renaming of user home folders and home shares upon user accounts creation or renaming through Active Roles.

You can specify a server on which to create home folders and home shares, define how to set permissions for new home folders and shares, specify naming conventions for new home folders and home shares, and limit the number of concurrent connections to home shares.

For example, using this type of policy, a corporate rule can be defined so that every time Active Roles creates a user account, it also creates a folder on a network file share, and assigns it as the user’s home folder.

How this policy works

When executing a Home Folder AutoProvisioning policy, Active Roles performs various actions depending on whether a user is created, copied, or renamed.

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