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Active Roles On Demand Hosted - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Picture management rules

You can use the Active Roles console or Web Interface to add a picture for a user, group, or contact object. An advantage of using pictures, such as the photographs or logos, is that a picture makes it easier to recognize the user, group, or contact in e-mail clients and web applications that can retrieve the picture from Active Directory. When you supply a picture for a user, group or contact via Active Roles, the picture is saved in the thumbnailPhoto attribute of that user, contact, or group in Active Directory.

Active Roles provides a policy to enforce the picture size limits, including maximum and minimum dimensions and the option to resize the picture automatically. When you add a picture to the user, group, or contact, Active Roles checks the dimensions of the picture, and does not apply the picture in case of policy violation. If automatic picture resizing is enabled, Active Roles reduces the dimensions of the picture as needed by resampling down the original picture.

You can use the following policy options to configure the picture management rules:

  • Controlled property and object type.  Specifies the object class and the attribute intended to store the picture. The policy fires upon a request to save a picture in the specified attribute of an object of the specified object class. By default, the policy controls the thumbnailPhoto attribute of the user, contact, or group object class. You can choose a different attribute for each object class separately. For instance, you can configure the policy to control the thumbnailLogo or jpegPhoto user attribute while retaining control of the thumbnailPhoto attribute of groups and contacts.
  • Maximum allowed size, in pixels.  Specifies the maximum allowed dimensions of the picture. If the width or height of a given picture is greater than specified by this option, then the policy prevents the picture from being applied. The policy has the option to resample pictures of large size. You can configure the policy so that Active Roles automatically reduces the size of the original picture to meet the policy requirements and then applies the resulting picture.
  • Minimum allowed size, in pixels.  Specifies the minimum allowed dimensions of the picture. If the width or height of a given picture is less than specified by this option, then the policy prevents the picture from being applied.
  • Enable automatic picture resizing.  Causes Active Roles to resample the pictures whose dimensions exceed the maximum allowed size. If you select this option, Active Roles reduces the dimensions of the picture as appropriate and then applies the resulting picture; otherwise, Active Roles merely rejects the pictures that are too big.

To view or modify the policy options

  1. Open the Active Roles console.
  2. In the console tree, select Configuration | Policies | Administration | Builtin.
  3. In the details pane, double-click Built-in Policy - Picture Management Rules.
  4. On the Policies tab in the Properties dialog box that appears, click the policy in the list, and then click View/Edit.
  5. In the Properties dialog box that appears, do the following:
    • On the Controlled Property tab, view or change the object class and attribute to which the policy applies.
    • On the Picture Sizing tab, view or change the policy settings that restrict the size of the picture stored by the controlled property.

By default, the built-on Policy Object is applied to the Active Directory node in the Active Roles namespace, so the policy options affect all users, groups and contacts in the managed domains. If you need different policy options for different domains or containers, create a copy of the built-in Policy Object, and then configure and apply the copy as appropriate.



Policy extensions

In Active Roles, administrators can configure policies of the pre-defined types that are installed with Active Roles. By default, the list of policy types in the Active Roles console contains only the pre-defined types, such as Home Folder AutoProvisioning or User Account Deprovisioning. It is possible to extend the list by adding new types of policy.

Each policy type determines a certain policy action (for example, creating a home folder for a user account) together with a collection of policy parameters to configure the policy action (for example, parameters that specify the network location where to create home folders). Active Roles provides the ability to implement and deploy custom types of policy. It enables custom policy types to be created as necessary, and listed along with the pre-defined policy types, allowing administrators to configure policies that perform custom actions determined by those new types of policy.

Active Roles allows the creation of custom policies based on the Script Execution built-in policy type. However, creating and configuring a script policy from scratch can be time-consuming. Custom policy types provide a way to mitigate this overhead. Once a custom policy type is deployed that points to a particular script, administrators can easily configure and apply policies of that type, having those policies perform the actions determined by the script. The policy script also defines the policy parameters specific to the policy type.

Custom policy types provide an extensible mechanism for deploying custom policies. This capability is implemented by using the Policy Type object class. Policy Type objects can be created by using the Active Roles console, with each object representing a certain type of custom policy.

Design elements

The policy extensibility feature is designed around two interactions: policy type deployment and policy type usage.

Policy type deployment

The deployment process involves: the development of a script that implements the policy action and declares the policy parameters; the creation of a Script Module containing that script; and the creation of a Policy Type object referring to that Script Module. To deploy a policy type to a different environment, an administrator can export the policy type to an export file in the source environment and then import the file in the destination environment. Using export files makes it easy to distribute custom policy types.

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