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Active Roles On Demand Hosted - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Step 1: Creating and configuring the Policy Object

Step 1: Creating and configuring the Policy Object

You can create and configure the Policy Object you need by using the New Deprovisioning Policy Object wizard. For information about the wizard, see Creating a Policy Object in the Policy Object management tasks section earlier in this chapter.

To configure the policy, click Exchange Mailbox Deprovisioning on the Select Policy Type page of the wizard. Then, click Next.

On the Options to Deprovision Mailbox page, select these check boxes:

  • Hide the mailbox from the global address list (GAL), to prevent access to the mailbox.
  • Modify configuration of the e-mail forwarding.

Make sure that no other check boxes on the page are selected. Then, click Forward all incoming messages to the user’s manager and clear the Leave copies in the mailbox check box.

When you are done, click Next and follow the instructions in the wizard to create the Policy Object.

Step 2: Applying the Policy Object

Step 2: Applying the Policy Object

You can apply the Policy Object by using the Enforce Policy page in the New Deprovisioning Policy Object wizard, or you can complete the wizard and then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.

For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope earlier in this chapter.

Home Folder Deprovisioning

Policies in this category are intended to automate the following tasks on deprovisioning home folders for deprovisioned users:

  • Revoke access to home folders from deprovisioned user accounts.
  • Grant designated persons read access to deprovisioned home folders.
  • Change ownership on deprovisioned home folders.
  • Delete deprovisioned home folders.

When configuring a policy in this category, you specify how you want Active Roles to modify security on the user’s home folder upon a request to deprovision a user, and whether you want Active Roles to delete home folders upon user account deletion. The purpose is to prevent deprovisioned users from accessing their home folders, and to authorize designated persons to access deprovisioned home folders.

How this policy works

When processing a request to deprovision a user, Active Roles uses this policy to determine the home folder deprovisioning options, and then updates the configuration of the user’s home folder accordingly.

The available home folder deprovisioning options are summarized in the following table. For each option, the table outlines the policy effect on the user’s home folder.

Table 26: Policy effect on the user’s home folder


Policy effect

Remove the user’s permissions on the home folder

Modifies the home folder security so that the deprovisioned user cannot access his or her home folder.

Grant the user’s manager read access to the home folder

Makes it possible for the person designated as the deprovisioned user’s manager to view and retrieve data from the home folder of that user. The manager is determined based on the Manager attribute of the deprovisioned user account in Active Directory.

Grant selected users or groups read access to the home folder

Makes it possible for the specified users or groups to view and retrieve data from the deprovisioned user’s home folder.

Make the selected user or group the owner of the home folder

Designates the specified user or group as the owner of the deprovisioned user’s home folder. The owner is authorized to control how permissions are set on the folder, and can grant permissions to others.

Delete the home folder when the user account is deleted

Upon the deletion of a user account, analyzes whether the user’s home folder is empty, and then deletes or retains the home folder, depending on the policy configuration. A policy can be configured to only delete empty folders. Another option is to delete both empty and non-empty folders.

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