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Identity Manager 8.2.1 - Web Designer Web Portal User Guide

General tips and getting started Security keys (WebAuthn) Requests
Requesting products Saved for Later list Request templates Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing approvals Request inquiries Auditing requests Escalated requests
Attestation
Managing attestations Attestors for attestation cases Sending attestation reminders My attestation cases Pending attestations Displaying attestation history Attestation inquiries Auditing attestations Escalation
Compliance Responsibilities
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Delegating tasks Ownerships Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
Applications Calls Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (Menu description) My requests (Menu description) Profile (Menu description) Help (Menu description) Request (Menu description) Attestation (Menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Employees (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (Menu description) Responsibilities (Menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Calls (Menu description)

Compliance reports - Location (page description)

Open the Compliance reports – Location page by navigating through Responsibilities > My Responsibilities > Locations > select location > Compliance reports.

On the Compliance Reports - Location page you can:

The information is divided into three parts:

  • Policy violations: Shows you all the current policy violations caused by the location.

  • Compliance rule violations: Shows you the current rule violations of the identities to which the location is assigned.

    TIP: For more information about resolving rule violations, see Resolving rule violations.

  • Identities: Risk index and authorizations: Displays all identities to which the location is assigned. Additionally, the number of assigned entitlements and the risk index of these identities are displayed.

To display the information, select the item you want from the View menu.

The following table gives an overview of the content of the Compliance reports – Location page.

Table 411: Columns

Column

Description

Policy violations

Violating object

Shows you which object caused the rule violation.

Policy

Shows you the policy that was violated.

Status

Shows you the status of the rule policy.

Compliance rule violations

Employee

Shows you the identity that caused the rule violation.

Rule violation

Shows you the violated rule.

Approval state

Shows you how or whether approval is granted to the rule violation.

Risk index (reduced)

Shows the risk index taking mitigating controls into account. A rule’s risk index can be reduced by a significance amount after mitigating controls have been applied.

Mitigating controls are processes that exist outside the One Identity Manager solution and that reduce the risk of violation. For more information, see Compliance – Governance Administration.

Identities: Risk index and entitlements

Identities

Shows you the identity to which this location is assigned.

Risk index (calculated)

Shows you the identity's calculated risk index.

Assigned permissions

Shows you all the entitlements assigned to this identity.

TIP: You can show less data by using the column filters. For more information, see Filtering.

Application roles (page description)

To open the One Identity Manager application roles page go to Responsibilities > My Responsibilities > One Identity Manager application roles.

Use application roles to quickly and simply assign entitlement profiles to identities that match their tasks and functions. One Identity Manager already supplies a number of default application roles. You can also create custom application roles to suit your own needs.

On the One Identity Manager applications roles page, you can:

If you click an application role in the list, a new page opens (see Application role overview page (page description)), which contains more information and configuration options for the application role.

The following tables give you an overview of the different functions and content on the One Identity Manager application roles page.

Table 412: Controls

Control

Description

New application role

Opens the Create a new application role page (see Creating new application roles (see (page description))).

Use this button to add a new application role to the system (see Creating your own application roles).

Table 413: Columns

Column

Description

Name

Shows the application role's name.

TIP: You can show less data by using the column filters. For more information, see Filtering.

Creating new application roles (see (page description))

To open the Create a new application role page go to Responsibilities > My Responsibilities > One Identity Manager application roles > New application role.

On the Create new application role page, you can create a new application role for which you are responsible. Do this by entering the new application role's main data (see Creating your own application roles).

Enter the following main data.

Table 414: Main data of application roles

Property

Description

Application role

Enter a full, descriptive name for the application role.

Internal name

Enter a company internal name for the application role.

Parent application role

Click Assign/Change and select an application role to be the parent application role to organize the application role hierarchically. If you want the application role at the root of an application role hierarchy, leave the field empty.

Manager

Click Assign/Change and select the manager responsible for the application role.

2nd Manager

Click Assign/Change and select an identity to act as a deputy to the application role's manager.

Description

Enter a description for the application role.

Comment

Enter a comment for the application role.

Full name

Shows the full name of the application role, which is automatically made up of the identifiers of the application role and the parent application role.

Department

Click Assign/Change and select a department for the application role.

Location

Click Assign/Change and select a location for the application role.

Cost center

Click Assign/Change and select a cost center for the application role.

Application role overview page (page description)

To open an application role's overview page go to Responsibilities > My Responsibilities > One Identity Manager Application Roles and click an application role.

On the application role's overview page, you can perform various actions on the application you selected beforehand.

To do this, click on one of the tiles:

Table 415: Tiles

Tile

Description

Overview

Opens the Overview - Application role page (see Overview – Application role (page description)).

Here you can see all the relevant information about departments summarized in an overview. (see Displaying my application roles' overviews). For more information, click on the links inside one of the shapes.

Main data

Opens the Main data - Application role page (see Main data - Application role (page description)).

Here you can see and edit the application role's main data (see Displaying and editing my application roles' main data).

Memberships

Opens the Memberships – Application role page (see Memberships – Application role (page description)).

You select the following actions:

Permissions

Opens the Entitlements – Application role (see Entitlements – Application role (page description)).

You select the following actions:

Attestation

Opens the Attestations – Application role (see Attestation – Application role (page description)).

You select the following actions:

History

Opens the History – Application role page (see History – Application role (page description)).

Here you can see all the changes made to the application role (see My application roles' history).

Usage

Opens the Usage – Application role page (see Usage – Application role (page description)).

Here you can see which roles and organizations belong to members of the application role (see Displaying role memberships of my application roles' members).

Compliance reports

Opens the Compliance report – Application role page (see Compliance reports – Application role (page description)).

You select the following actions:

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