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Identity Manager 9.2 - Web Portal User Guide

General tips and getting started Managing reports Requests
Setting up and configuring request functions Requesting products Managing the Saved for Later list Pending requests Displaying request history Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying requests Undoing approvals Managing request inquiries directed at you
Attestation
Managing attestations Pending attestations Displaying attestation history Managing attestation inquiries directed at you
Compliance Managing risk index functions Responsibilities
My responsibilities
Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Managing task delegations Ownerships
Managing data
Managing departments Managing user accounts Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations Managing system entitlements Managing system roles Managing assignment resources
Opening other web applications Managing tickets Appendix: Attestation conditions and approval policies from attestation procedures

Displaying and editing department main data

You can display and edit departments' main data.

To display and edit a department's main data

  1. In the menu bar click Data administration > Data Explorer.

  2. In the navigation of the Data Explorer, click Departments.

  3. On the Identities page, click the department whose main data you want to display/edit.

  4. In the Edit Department pane.

  5. Click Save.

Copying/splitting departments

You can copy or move memberships and entitlements from departments you are responsible for to new objects (departments, business roles, cost centers, locations).

To copy a department or move memberships and entitlements

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. On the Departments page click the department you want to copy or whose memberships and entitlements you want to move.

  4. In the Edit Department pane, click (Actions) > Split.

  5. In the Split pane, in the Type of new object menu, select which type to give the new object.

  6. Depending on the object type you have selected, enter the basic main data of the new object in the corresponding fields.

  7. Click Next.

  8. In the Select assignments to be copied or moved to the new object step, perform the following actions:

    • To neither copy nor move an entitlement or a membership to a new object, in the menu next to the corresponding entitlement/membership, select Keep and do not copy or move to new object. The entitlement/membership is later only available in the source object.

    • To copy or move an entitlement or a membership to a new object, in the menu next to the corresponding entitlement/membership, select Keep and copy new object. The entitlement/membership is included later in the source object as well as the target object.

    • To move an entitlement or a membership to a new object, in the menu next to the corresponding entitlement/membership, select Move to new object. The entitlement/membership is later removed from the source object and only included in the target object.

  9. Click Next.

  10. (Optional) In the Verify actions step, verify the actions to run and deselect the check box in front of any actions that should not be run.

  11. Click Next.

Related topics

Comparing and merging departments

You can compare properties of departments with the properties of other business roles, departments, cost centers, or locations that you are also responsible for. Then you can take the properties that you want and merge them together.

To compare and merge a department

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. On the Departments page, click the department you want to compare and merge.

  4. In the Edit Department pane, click (Actions) > Compare and merge.

  5. In the Compare and Merge pane, in the Comparison object field, click Select.

  6. In the Edit Property pane, in the Selected table menu, select whether you want to compare and merge the department with a business role, department, cost center, or location.

  7. Click the relevant business role, department, cost center, or location.

  8. Click Continue.

    The assigned memberships and entitlements of both objects are listed with the following information in the View comparison result step.

    Table 69: Overview of the assignments
    Column Description
    Assigned object

    Shows you the name of the assigned entitlement/membership that occurs in one of the selected objects being compared.

    This object

    Shows you the assignment type of the entitlement/membership in the source or comparison object. The following assignment types are available.

    • Direct
    • Inherited
    • Requested
    • Dynamic
    • Not assigned

    For more detailed information about assigning company resources, see the One Identity Manager Identity Management Base Module Administration Guide.

    Comparison object
  9. Click Continue.

  10. (Optional) In the Verify actions step, verify the actions to run and deselect the check box in front of any actions that should not be run.

  11. Click Merge.

Related topics

Restoring departments to their previous state

You can compare the current status of a department to its status at another time and completely or partially restore the historical state.

To restore a department to a previous state

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. On the Departments page, click the department you want to roll back.

  4. In the Edit Department pane, click (Actions) > Reset to previous state.

  5. In the Reset to Previous State pane, specify a date in the date field.
    This displays all changes that have taken place since the given date.

  6. Select the check box next to the property that you want to restore to its previous state.

  7. Click Next.

  8. (Optional) In the Verify actions step, verify the actions to run and deselect the check box in front of any actions that should not be run.

  9. Click Next.

Related topics
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