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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

How this policy works

When processing a request to deprovision a user, Active Roles uses this policy to determine the home folder deprovisioning options, and then updates the configuration of the user’s home folder accordingly.

The available home folder deprovisioning options are summarized in the following table. For each option, the table outlines the policy effect on the user’s home folder.

Table 27: Policy effect on the user’s home folder

Option

Policy effect

Remove the user’s permissions on the home folder

Modifies the home folder security so that the deprovisioned user cannot access his or her home folder.

Grant the user’s manager read access to the home folder

Makes it possible for the person designated as the deprovisioned user’s manager to view and retrieve data from the home folder of that user. The manager is determined based on the Manager attribute of the deprovisioned user account in Active Directory.

Grant selected users or groups read access to the home folder

Makes it possible for the specified users or groups to view and retrieve data from the deprovisioned user’s home folder.

Make the selected user or group the owner of the home folder

Designates the specified user or group as the owner of the deprovisioned user’s home folder. The owner is authorized to control how permissions are set on the folder, and can grant permissions to others.

Delete the home folder when the user account is deleted

Upon the deletion of a user account, analyzes whether the user’s home folder is empty, and then deletes or retains the home folder, depending on the policy configuration. A policy can be configured to only delete empty folders. Another option is to delete both empty and non-empty folders.

How to configure a Home Folder Deprovisioning policy

To configure a Home Folder Deprovisioning policy, select Home Folder Deprovisioning on the Policy to Configure page in the New Deprovisioning Policy Object Wizard or in the Add Deprovisioning Policy Wizard. Then, click Next to display the Options to Deprovision Home Folder page.

Figure 93: Options to Deprovision Home Folder

On this page, you can select the home folder deprovisioning options you want Active Roles to apply when deprovisioning a user.

The names of the first four options are self-explanatory. These refer to the policy options summarized in the table above:

  • Remove the user’s permissions on the home folder.

  • Grant the user’s manager read-only access to the home folder.

  • Grant these users or groups read-only access to the home folder.

  • Make this user or group the owner of the home folder.

Select check boxes next to the options you want to be applied.

The third option requires that you click Select to choose users or groups. The users or groups you select will be authorized to view and retrieve data from the home folders of the deprovisioned users.

The fourth option requires that you click Select to choose one user or group. The user or group you select will be authorized to control permissions on the home folders of the deprovisioned users.

You can also configure the policy to delete home folders. If you select the Delete the home folder when the user account is deleted check box, the policy causes Active Roles to delete the home folder once the user account associated with that folder is deleted. You can refine this behavior by selecting one of these options from the list beneath the check box:

  • If home folder is empty: Prevents Active Roles from deleting not empty home folders. If a given home folder contains any data, the policy does not delete that folder.

  • Always: Allows Active Roles to delete both empty and not empty home folders. Regardless of whether a given home folder contains any data, the policy deletes that folder upon user account deletion.

When you are done, click Next and follow the instructions in the wizard to create the Policy Object.

Steps for configuring a Home Folder Deprovisioning policy

To configure a Home Folder Deprovisioning policy

  1. On the Policy to Configure page, select Home Folder Deprovisioning, and then click Next.

  2. On the Options to Deprovision Home Folder page, select the options you want the policy to apply when deprovisioning a user account. You can select any combination of these options to deprovision the home folder for the deprovisioned user account:

    • Remove the user’s permissions on the home folder

    • Grant the user’s manager read-only access to the home folder

    • Grant these users or groups read-only access to the home folder

    • Make this user or group the owner of the home folder

    • Delete the home folder when the user account is deleted

  3. If you selected the Grant these users or groups read-only access to the home folder check box, click Select and use the Select Objects dialog to specify the users or groups you want.

  4. If you selected the Make this user or group the owner of the home folder check box, click Select and use the Select Objects dialog to specify the user or group you want.

  5. If you selected the Delete the home folder when the user account is deleted check box, select one of these options:

    • Always to have the policy delete the home folder regardless of whether the folder contains any files or sub-folders.

    • If home folder is empty to prevent the home folder from being deleted if it contains any files or sub-folders.

  6. Click Next.

  7. On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:

    • Click Add, and use the Select Objects dialog to locate and select the objects you want.

  8. Click Next, and then click Finish.

Scenario: Removing access to home folder

The policy described in this scenario performs the following functions during the user deprovisioning process:

  • Removes all permissions the user had to his or her home folder.

  • Designates the Administrators group as the owner of deprovisioned home folders.

To implement this scenario, you must perform the following actions:

  1. Create and configure the Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when deprovisioning a user account in the container you selected in Step 2, Active Roles modifies the security on the user’s home folder as prescribed by this policy.

The following two sections elaborate on the steps to implement this scenario.

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