You can create, configure, and apply the Policy Object you need by using the New Deprovisioning Policy Object Wizard. For information about the wizard, see Creating a Policy Object.
To configure the policy, click Notification Distribution on the Select Policy Type page of the wizard. Then, click Next.
On the Notification Recipients and Message page, click the button next to the Notification recipients box to display the Deprovisioning Notification Recipients dialog. In that dialog, type the administrator’s email address, such as administrator@mydomain.com, and then click OK.
Then, customize the message subject and the message body as necessary. For example, you might enter the following subject and body:
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Message subject
Deprovisioning of %<objectClass> ’%<name>’ Requested
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Message body
Deprovisioning of %<objectClass> ’%<name>’ is in progress. Please take any additional deprovisioning actions, if necessary, to complete the deprovisioning of that %<objectClass>.
This notification was generated automatically by Active Roles according to corporate deprovisioning rules.
Click Next to display the Outgoing Mail Server page.
From the list in the Outgoing mail server (SMTP) box, select Deprovisioning Notification Distribution—the email configuration you created in Step 1. Then, click Next to display the Enforce Policy page.
Add the Active Directory folder to the list on the Enforce Policy page:
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Click Add to display the Select Objects window.
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In the Select Objects window, click Browse to display the Browse for Container dialog.
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In the Browse for Container dialog, click Active Directory, and then click OK.
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From the upper list in the Select Objects window, select Active Directory.
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Click Add, and then click OK to close the Select Objects window.
Click Next, and then click Finish to close the wizard.
You can also use the Enforce Policy command on the Active Directory folder in the Console tree to apply the policy to that folder. For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope.
Policies in this category are intended to automatically send a report on deprovisioning results upon completion of a deprovisioning operation. The primary purpose of such a policy is to inform designated persons about problems, if any encountered, when processing deprovisioning requests. These reports are discussed later in this chapter (see the Report on deprovisioning results section).
Reports are delivered via email. When configuring a Report Distribution policy, you can set up a list of report recipients, customize the subject of report messages, and specify whether to send a report if no errors occurred.
Upon completion of a deprovisioning operation, Active Roles uses this policy to determine if the report on deprovisioning results must be sent. Then, Active Roles generates the report message and sends it to the recipients specified in the policy configuration. The report includes a list of actions taken during the deprovisioning operation. For each action, the report informs of whether the action is completed successfully, and provides information about the action results.
With the Report Distribution policy configured not to send reports if no errors occurred, Active Roles examines the deprovisioning results for errors. If there are no errors, the report is not sent.
Active Roles generates deprovisioning reports on a per-object basis: Each report message contains information on the deprovisioning of one object. When deprovisioning multiple objects, Active Roles sends multiple report messages, one message per deprovisioned object.
Active Roles sends report messages via an SMTP server. The policy configuration specifies the outbound SMTP server by using Active Roles email settings that include the name of the SMTP server and information required to connect to the SMTP server.
To configure a Report Distribution policy, select Report Distribution on the Policy to Configure page in the New Deprovisioning Policy Object Wizard or in the Add Deprovisioning Policy Wizard. Then, click Next to display the Report Recipients and Message page.
On the Report Recipients and Message page, you can set up a list of report recipients, make any necessary changes to the message subject, and specify whether you want the policy to send out the report if no errors occurred during the deprovisioning operation.
To specify report recipients, click the button next to the Report recipients box, and then type one or more email addresses. Use a semicolon to separate the addresses of the recipients.
If you need to modify the message subject, type in the Message subject box. You can use macros to enter information about the deprovisioned object, to make the message more meaningful to the recipients.
Macros have the same syntax and semantics as values for policy conditions in Property Generation and Validation policies: An attribute’s LDAP display name enclosed in angle brackets (<>) and prefixed with the percent character (%) represents the value of that attribute. For instance, before sending a message, Active Roles replaces %<name> with the original name of the object that has been deprovisioned.
NOTE: Active Roles retrieves the attribute value prior to starting the deprovisioning operation so the value is current as of the time the deprovisioning process begins. Even if you have a deprovisioning policy configured to update a given attribute, the message reads the original rather than updated value of that attribute.
If you want the policy to send out the report regardless of whether or not the deprovisioning operation is completed without any errors, clear the Send out the report only if any errors occur check box; otherwise, the report is not sent if the object was deprovisioned without errors.
When you are done, click Next to display the Outgoing Mail Server page.
This page is similar to the respective wizard page for Notification Distribution policies (see How to configure a Notification Distribution policy). You can select the email configuration you want the policy to use, and view or modify email settings in the selected configuration.
First, from the Outgoing mail server (SMTP) list, select the email configuration you want the policy to use.
NOTE: By default, the Outgoing mail server (SMTP) list includes a single entry. You can add more entries to the list using the Active Roles Console. In the Console tree, expand Configuration/Server Configuration, right-click Mail Configuration, select New > Mail Configuration, and then follow the instructions in the wizard.
Each email configuration specifies an SMTP server and provides information required to connect to that server. You can view and modify configuration parameters by clicking Settings. For more information, see Configuring email settings.
When you are done, click Next and follow the instructions in the wizard to create the Policy Object.
