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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Object access

Permissions in this category grant access to object (but not object property) administrative operations for the classes selected in the previous step of the Add Permission Entries Wizard.

Administrative operations are selected from the list, which is displayed when you select Object access. You select the necessary operations by selecting the appropriate check boxes. For example, you might select List Object to allow viewing objects of certain types.

After you have selected the operations, click Finish to complete the Add Permission Entries Wizard. The permission is added to the newly-created Access Template.

Object property access

Permissions in this category grant access to object property administrative operations for the classes selected in the Add Permission Entries Wizard.

When you select Object property access, you specify access to object properties. You can select Read properties and Write properties, as shown in the following figure.

After you click Next, the wizard displays a page where you can select the properties to which you want the permission to allow (or deny) access. The page is similar to the following figure.

On that page, you can select one of the following options:

  • All properties: With this option, the permission controls access to all properties.

  • The following properties: With this option, the permission controls access to the properties you select from the list by selecting the appropriate check boxes.

NOTE: By default, not all object properties appear in the list. To display all object properties, select the Show all possible properties check box.

After you have selected the properties you want, click Finish to complete the Add Permission Entries Wizard. The permission is added to the Access Template.

Creating or deleting child object permissions

Permissions in this category provide for creation and deletion of child objects in container objects of the classes you selected in the previous step of the Add Permission Entries Wizard.

When you select Creation/Deletion of child objects, you specify the creation, deletion, and move operations you want the permission to allow (or deny). The list of operations looks as shown in the following figure.

You can select the following operations:

  • Create child objects: Controls the creation of child objects of the classes you select in the next step.

  • Delete child objects: Controls the deletion of child objects of the classes you select in the next step.

  • Move objects into this container: Controls the relocation of object of the classes you select in the next step. This operation assumes moving objects from one container to another without permission to delete existing objects or create new objects.

After you click Next, the wizard displays the page where you can select the types of objects on which you want the permission to allow (or deny) the operations you selected in the previous step. The page is similar to the following figure.

On that page, you select the types of objects for which you want the permission to allow (or deny) the creation, deletion, or move operation. You can select one of these options:

  • Child objects of any class: With this option, the permission controls the operations on objects of any type.

  • Child objects of the following classes: With this option, the permission controls the operations on objects of the type you select from the list by selecting the appropriate check boxes.

NOTE: By default, all object classes are not displayed in the list. To display all object classes, select the Show all possible classes check box.

After you selected the object classes, click Finish to complete the Add Permission Entries Wizard. The permission is added to the Access Template.

Steps for creating an Access Template

To create an Access Template

  1. In the Console tree, under Configuration > Access Templates, locate and select the folder in which you want to add the Access Template.

    NOTE: You can create a new folder as follows: Right-click Access Templates and select New > New Access Template Container. Similarly, you can create a sub-folder in a folder: Right-click the folder and select New > Access Template Container.

  2. Right-click the folder, and select New > Access Template to start the New Object - Access Template wizard.

  3. On the first page of the wizard, do the following, and then click Next:

    1. In the Name box, type a name for the Access Template.

    2. In the Description box, type any optional information about the Access Template.

  4. On the second page of the wizard, configure the list of permission entries, and then click Next.

    The instructions on how to add, modify, or delete permission entries are given later in this topic.

  5. Click Finish to create the Access Template that includes the permission entries you have specified.

To add a permission entry to an Access Template

  1. On the page that displays a list of permission entries included in the Access Template, click Add to start the Add Permission Entries Wizard.

  2. On the first page of the wizard, select one of these options:

    • All object classes: The rights defined by this permission entry apply to objects of any class.

    • Only the following classes: The rights defined by this permission entry apply to objects of specific classes. Select object classes from the list. If the list does not include the object class you want, select Show all possible classes.

  3. Click Next.

  4. On the second page of the wizard, select one of these options:

    • Full control access: The rights to create or delete child objects, read and write properties, examine child objects and the object itself, add and remove the object from the directory, and read or write with any extended right. This option does not have any configuration parameters.

    • Object access: The rights to exercise certain generic permissions and extended rights on the objects. Select permissions and extended rights from the list to configure this option as appropriate.

    • Object property access: The rights to read or write certain properties of the object. Select check boxes to configure this option as appropriate: Read properties, Write properties. On the next page of the wizard, you can select the properties you want to be controlled by this permission entry.

    • Creation/Deletion of child objects: The rights to create or delete child objects of the object. Select check boxes to configure this option as appropriate: Create child objects, Delete child objects, Move objects into this container. On the next page of the wizard, you can specify the class or classes of child object you want to be controlled by this permission entry.

  5. If you want the Access Template to deny the rights defined by this permission entry, select the Deny permission check box. Otherwise, leave the check box cleared.

  6. Do the following, depending on the option you selected and configured in Step 4:

    • Full control access or Object access: Click Finish to add the permission entry to the Access Template.

    • Object property access or Creation/Deletion of child objects: Click Next to continue configuring the option.

  7. On the third page of the wizard, continue configuring the option you selected in Step 4, and then click Finish to add the permission entry to the Access Template:

    • If you selected Object property access, select the properties to be controlled by this permission entry. You have two options: All properties and The following properties. With the second option, you must select properties from the list. If the list does not include the property you want, select Show all possible properties.

    • If you selected Creation/Deletion of child objects, specify the class or classes of child object to be controlled by this permission entry. You have two options: Child objects of any class and Child objects of the following classes. With the second option, you must select one or more object classes from the list. If the list does not include the object class you want, select Show all possible classes.

To view or modify a permission entry in an Access Template

  1. On the page that displays a list of permission entries included in the Access Template, select the permission entry you want to view or modify, and click View/Edit to display the Modify Permission Entry dialog.

  2. Examine the Apply Onto tab in the Modify Permission Entry dialog. On this tab, you can view or modify the same settings as on the first page of the Add Permission Entries Wizard.

  3. Examine the Permissions tab in the Modify Permission Entry dialog. This tab provides the same options as the second page of the Add Permission Entries Wizard. The options are read-only, so you cannot change the option that was selected upon creation of the permission entry. However, you can manage the configuration of the option:

    • Object access: Select generic permissions or extended rights you want to add to the Access Template.

    • Object property access: Select or clear these check boxes: Read properties, Write properties.

    • Creation/Deletion of child objects: Select or clear these check boxes: Create child objects, Delete child objects, Move objects into this container.

  4. If you want the Access Template to deny the rights defined by this permission entry, select the Deny permission check box on the Permissions tab. Otherwise, leave the check box cleared.

  5. If Object property access is selected on the Permissions tab, use the Object Properties tab in the Modify Permission Entry dialog to view or modify the settings that determine which properties are controlled by this permission entry (see Step 7 in the procedure above).

  6. If Creation/Deletion of child objects is selected on the Permissions tab, use the Object Classes tab in the Modify Permission Entry dialog to view or modify the settings that determine which classes of child object are controlled by this permission entry.

To delete a permission entry from an Access Template

  1. On the page that displays a list of permission entries included in the Access Template, select the permission entry you want to delete, and click Remove.

  2. Click Yes to confirm the deletion.

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