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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Stopping a running automation workflow

You can stop a running automation workflow to prevent it from completing its actions.

To stop a running automation workflow

The Run History page displays both running and completed instances of the automation workflow. The Terminate button is available on each instance that is currently running. After you click the button to stop a running instance of an automation workflow, you may experience a delay (up to several minutes) before the workflow shuts down.

Stopping a running automation workflow does not roll back or cancel the workflow activities that have already been performed; this only stops the workflow from running the activities that are in progress or not yet started.

Disabling an automation workflow from running

If you want to prevent an automation workflow from running for a certain period of time, you can disable the workflow. The workflow can be enabled at a later time so that it is allowed to run. For more information, see Re-enabling an automation workflow to run.

To disable an automation workflow from running

  • In the Active Roles Console tree, under Configuration > Policies > Workflow, right-click the desired automation workflow and click Disable Workflow.

Re-enabling an automation workflow to run

When an automation workflow is disabled, which prevents the workflow from running, you can re-enable the workflow so that it can be run on demand or when it is scheduled to run.

To re-enable an automation workflow to run

  • In the Active Roles Console tree, under Configuration > Policies > Workflow, right-click the desired automation workflow and click Enable Workflow.

Delegating automation workflow tasks

Active Roles provides a number of Access Templates that allow the administrator to delegate the following tasks related to automation workflows:

  • Configure automation workflow: To perform this task, the delegated administrator needs full control of automation workflow definitions, including the rights to add, configure, and remove workflow activities, view and change the workflow start conditions, add and remove workflow parameters, and assign values to workflow parameters.

  • Run automation workflow: To perform this task, the delegated administrator needs the rights to view the definition of an automation workflow, run the automation workflow on demand, and view the run history of the automation workflow.

  • View run history: To perform this task, the delegated administrator needs the rights to view the definition of an automation workflow, and view the run history reports on the running and completed instances of the automation workflow.

This section provides instructions on how to delegate these tasks to regular users or groups that do not have administrator rights in Active Roles.

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