To configure a Report Distribution policy
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On the Policy to Configure page, select Report Distribution Policy, and then click Next.
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On the Report Recipients and Message page, do the following, and then click Next:
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Click the button next to Report recipients, and then select one or more email recipients.
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In Message Subject, type the subject of the message that the specified recipients will receive upon completion of a deprovisioning operation.
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Select the Send out the report only if any errors occur check box if you want the policy not to send the report if no errors occurred during the deprovisioning operation. Clear the check box if you want the policy to send the report regardless of whether or not any errors occurred.
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On the Outgoing Mail Server page, select the email configuration you want the policy to use. In the Outgoing mail server (SMTP) list, click the appropriate mail settings.
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If you want to view or modify the selected mail settings, click Settings, and use the Mail Setup tab. For more information, see Configuring email settings.
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Click Next.
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On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:
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Click Next, and then click Finish.
This scenario describes how to configure the following policy to monitor deprovisioning operations in all domains registered with Active Roles (managed domains):
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When a deprovisioning operation is completed, verify if any errors occurred during the operation.
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If any errors occurred, send the report on the deprovisioning results to the administrator.
To implement this scenario, you must perform the following actions:
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Create the appropriate email configuration.
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Create, configure, and apply the Policy Object that defines the appropriate policy.
As a result, upon completion of a deprovisioning operation in any managed domain, the administrator receives a report in the event of any error during that operation. The message subject includes the name of the object that has been deprovisioned.
The following two sections elaborate on the steps to implement this scenario.
You can use the instructions in see Scenario: Sending deprovisioning notification to create the email configuration. When prompted to specify a name for the new configuration, type Deprovisioning Report Distribution.
You can create, configure, and apply the Policy Object you need by using the New Deprovisioning Policy Object Wizard. For information about the wizard, see Creating a Policy Object.
To configure the policy, click Report Distribution on the Select Policy Type page of the wizard. Then, click Next.
On the Report Recipients and Message page, click the button next to the Report recipients box to display the Deprovisioning Report Recipients dialog. In that dialog, type the administrator’s email address, such as administrator@mydomain.com, and then click OK.
Then, customize the message subject as necessary. For example, you might enter the following subject: Deprovisioning of %<objectClass> ’%<name>’ Completed with Errors. Verify that the Send out the report only if any errors occur check box is selected and then click Next to display the Outgoing Mail Server page.
From the list in the Outgoing mail server (SMTP) box, select Deprovisioning Report Distribution—the email configuration you have created in Step 1, and then click Next to display the Enforce Policy page.
On the Enforce Policy page, click Add and select the Active Directory folder to add to the list. Click Next, and then click Finish to close the wizard.
You can also use the Enforce Policy command on the Active Directory folder in the Console tree to apply the policy to that folder. For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope.
