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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Modifying or removing Microsoft 365 licenses assigned to hybrid users

To modify or remove the Microsoft 365 license assigned to existing hybrid users

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the specific domain, container or the Organizational Unit, and then select the specific user for which you want to view or update the properties.

  4. In the Command pane, click Azure Properties.

  5. In the Azure Properties dialog, click Licenses.

    The Licenses wizard displays the Microsoft 365 licenses, for example, Microsoft 365 Business Essentials and Business Premium licenses, that are available and assigned to the user.

  6. Click the drop-down arrow next to the available licenses.

    The products that are included and assigned to the user in the license are displayed.

  7. Select or clear the check box next to the product included in the license that you want to enable or remove for the user.

  8. Click Save.

NOTE: Consider the following when modifying or removing Microsoft 365 licenses assigned to hybrid users:

  • When you deprovision or delete a user, all the licenses that were assigned to the user are removed. You can assign these licenses to other hybrid users.

  • When you undo deprovision a hybrid user, the license assignment gets restored to this user when the undo deprovision operation is completed successfully..

  • For information on Azure AD user deprovisioning policy for Microsoft 365 licenses management see Office 365 Licenses Retention.

Updating Microsoft 365 licenses display names

To update the names of the licenses displayed on Azure properties > Licenses page of a hybrid user

  1. On the system running the Active Roles Service, navigate to ...\One Identity\Active Roles\8.1.1\Service\AzureLicenses.xml.

  2. Open the AzureLicenses.xml file and edit the required SKU with the new license display name.

    NOTE: If the AzureLicenses.xml file with Azure licenses is not available or it is not well formed, then the default SKUs as derived from Azure Graph APIs are displayed on the Azure Properties > Licenses page for the Azure AD user.

    The updated license display names can be viewed on the user's Azure Properties > Licenses page.

Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning

The O365 and Azure Tenant Selection provisioning policy is a unified policy for all M365 user license and user role management as well as OneDrive provisioning for Azure AD users. This M365 management for users is controlled or restricted by creating a new provisioning policy and applying the policy to the Organizational Unit.

How the M365 and Azure Tenant Selection policy works

The O365 and Azure Tenant Selection provisioning policy is a unified policy for Azure Microsoft 365 management for users, controlled or restricted by creating a new provisioning policy and applying the policy to the Organizational Unit. This policy is used for tenant selection, Microsoft 365 license selection, and Microsoft 365 roles selection, and OneDrive provisioning for Azure AD users.

This policy is also used for tenant selection for groups and contacts.

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