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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Modifying Microsoft 365 roles assigned to hybrid users

To modify the Microsoft 365 roles assigned to existing hybrid users

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the specific domain, Container or the Organizational Unit, and then select the specific user for which you want to view or update the properties.

  4. In the Command pane, click Azure properties.

  5. In the Azure Properties dialog, click O365 Roles tab.

  6. Click the specific domain, Container or the Organizational Unit, and then select the specific user for which you want to view or update the properties.

NOTE: When a user is deprovisioned, all the roles that were assigned to the user are retained.

Managing Microsoft 365 contacts

The Active Roles Web Interface allows you to perform administrative tasks, for example, create, read, update, and delete Microsoft 365 contacts in Hybrid environment. You can also perform other operations, for example, adding and removing Microsoft 365 contacts from groups.

Create a new Microsoft 365 contact

You can use the Active Roles Web Interface to create and enable a new Microsoft 365 contact.

To create a new Microsoft 365 contact

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the domain in which you want to create a new contact.

  4. In the list, click the required Container or the Organizational Unit.

  5. In the Command pane, click New Contact.

  6. In the New Contact <OU-name>-General wizard, enter the contact details such as First Name, Last Name, Initials, and Display name.

  7. Click Next.

  8. In the Create Azure Account Properties wizard, select Create Azure Contact.

  9. From the Tenant, select the Tenant name.

  10. In the External e-mail address field, enter the email address for the contact, and click Finish.

    The Microsoft 365 account details for the new contact are generated automatically and populated in the respective fields.

NOTE: In Federated or Synchronized environments, Microsoft 365 contact creation is not supported. The contact is created in Active Roles and is synchronized eventually to Microsoft 365 using Microsoft Native tools, such as AAD Connect. To manage the Microsoft 365 contact through Active Roles, you must perform periodic back-synchronization to on-premise AD.

View or modify the Microsoft 365 contact properties

For an existing Microsoft 365 contact, you can use the Active Roles Web Interface to modify the Microsoft 365 contact properties.

To view or modify the Microsoft 365 contact properties

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the specific domain, Container or the Organizational Unit, and then select the check box corresponding to the specific contact for which you want to view or update the Manager information.

  4. In the Command pane, click Azure properties.

    The Azure Properties dialog for the contact is displayed.

  5. To view or modify properties of the Microsoft 365 contact, use the tabs in the Azure Properties dialog .

  6. After setting all the required properties, click Save.

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