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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Managing cloud-only dynamic distribution groups

To distribute messages to a group of users, you can use dynamic distribution groups (mail-enabled Active Directory group objects).

Distribution groups have a defined list of members, but for dynamic distribution groups, you can define filters and conditions. Every time a message is sent to the group, the list of members changes dynamically based on the defined criteria.

In the Active Roles Web Interface, you can create, manage or delete cloud-only dynamic distribution groups in Directory Management > Tree> Azure > <azure-tenant-name> > Dynamic Distribution Groups. Dynamic distribution groups that are created in the Active Roles Web Interface are synchronized to the Exchange admin center.

For more information about cloud-only dynamic distribution groups, see Manage dynamic distribution groups in Exchange Online in the Microsoft Exchange Online documentation.

Creating a new dynamic distribution group

You can create a new dynamic distribution group with the Create New Dynamic Distribution Group action of the Active Roles Web Interface.

To create a new dynamic distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups.

    Figure 210: Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups — Listing the Azure dynamic distribution groups in the Azure tenant.

  2. Click Create New Dynamic Distribution Group.

  3. In General, configure the settings that your organization requires for setting up the dynamic distribution group.

    • Enter the Name of the dynamic distribution group.

    • (Optional) Enter the Display name of the dynamic distribution group.

    • (Optional) Enter a Description for the dynamic distribution group.

    • Primary SMTP Address (leave blank for default value): Enter the name and select a domain.

      The default value of the primary SMTP address is the name and the domain name of the mailbox. For example, mailbox1@activeroles.onmicrosoft.com, where mailbox1 is the name and activeroles.onmicrosoft.com is the domain name.

    • (Optional) Hide this group from the global address list (default: selected)

      Select this check box if you do not want the group to appear in the address book and other address lists defined in your Exchange organization.

  4. To continue, click Next.

  5. In Owners, set the owner of the dynamic distribution group.

    NOTE: You can only set one owner for a dynamic distribution group.

    • To add or change the owner of the dynamic distribution group, click Modify, select the user and click OK.

    • To view the Azure AD properties of the owner, click Properties.

    • To remove the owner of the dynamic distribution group, select the users and click Remove.

  6. In Members, set the type of recipients that will be members of the dynamic distribution group.

    • All recipient types (default: selected)

    • Only the following recipient types:

      • (Optional) Users with Exchange mailboxes

      • (Optional) Mail users with external email addresses

      • (Optional) Resource mailboxes

      • (Optional) Mail contacts with external email addresses

      • (Optional) Mail-enabled groups

  7. To apply your changes, click Finish.

Viewing or modifying the properties of a dynamic distribution group

You can view or modify the properties of a dynamic distribution group with the Distribution Group Properties action of the Active Roles Web Interface.

To view or modify the properties of a dynamic distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups.

    Figure 211: Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups — Listing the Azure dynamic distribution groups in the Azure tenant.

  2. Select the dynamic distribution group whose properties you want to view or modify.

  3. Click Dynamic Distribution Group Properties.

  4. In General, set the following general properties of the dynamic distribution group:

    • Enter the Name of the dynamic distribution group.

    • (Optional) Enter the Display name of the dynamic distribution group.

    • (Optional) Enter a Description for the dynamic distribution group.

    • Primary SMTP address: The primary Simple Mail Transfer Protocol (SMTP) address of a user account to be used for server-to-server authorization or access delegation. You cannot modify this value because it is filled automatically.

    • (Optional) Hide this group from the global address list (default: selected)

      Select this check box if you do not want the group to appear in the address book and other address lists defined in your Exchange organization.

  5. In Owners, set the owner of the dynamic distribution group.

    NOTE: You can only set one owner for a dynamic distribution group.

    • To add or change the owner of the dynamic distribution group, click Modify, select the user and click OK.

    • To view the Azure AD properties of the owner, click Properties.

    • To remove the owner of the dynamic distribution group, select the users and click Remove.

  6. In Members, set the type of recipients that will be members of the dynamic distribution group.

    • All recipient types (default: selected)

    • Only the following recipient types:

      • (Optional) Users with Exchange mailboxes

      • (Optional) Mail users with external email addresses

      • (Optional) Resource mailboxes

      • (Optional) Mail contacts with external email addresses

      • (Optional) Mail-enabled groups

  7. To apply your changes, click Save.

Viewing or modifying the members of a dynamic distribution group

You can view or modify the members of a dynamic distribution group with the Members action of the Active Roles Web Interface.

To view or modify the members of a dynamic distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups.

    Figure 212: Directory Management > Tree > Azure > <azure-tenant-name> > Dynamic Distribution Groups — Listing the Azure dynamic distribution groups in the Azure tenant.

  2. Select the dynamic distribution group whose members you want to view or modify.

  3. Click Members.

  4. In Members, set the type of recipients that will be members of the dynamic distribution group.

    • All recipient types (default: selected)

    • Only the following recipient types:

      • (Optional) Users with Exchange mailboxes

      • (Optional) Mail users with external email addresses

      • (Optional) Resource mailboxes

      • (Optional) Mail contacts with external email addresses

      • (Optional) Mail-enabled groups

  5. To apply your changes, click Save.

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