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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Viewing and modifying Exchange Online properties

You can use the Active Roles Web Interface to create and view and modify the Exchange Online properties of the new cloud-only Azure Contacts.

To view the Exchange Online properties of a cloud-only Azure Contacts

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Contacts.

    The Azure Contacts page is displayed and lists the Azure cloud-only contacts available in Azure.

  3. Select the specific cloud-only Azure contacts for which you want to view the properties.

  4. In the Command pane, click Exchange Online Properties.

    The Exchange Online Properties wizard displays the following Exchange Online properties for the cloud-only Azure contact.

    • General

    • Mail tip

  5. Use the tabs in the Exchange Online Properties dialog to view the following Exchange Online properties of the cloud-only Azure contact:

    • General

      In the Alias field, enter an Exchange Online alias name. You can also choose to hide the alias name from the organizational address list.

    • Mail tip

      In the Mail tip text field, enter an optional mail tip.

NOTE: When creating a new cloud-only Azure contact or updating an existing one, it may take up to 15 minutes for the changes to appear on the Active Roles Web Interface. This is due to a replication delay present between PowerShell and the Microsoft Graph API.

Viewing the change history of cloud-only Azure contacts

You can use the Active Roles Web Interface to view the change history and user activity for cloud only Azure contacts.

To view the change history and user activity of cloud only Azure contacts

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. To view the history, select the Azure contact.

  4. In the Command pane, click Change History or User Activity.

    The information on changes that were made to the contact through Active Roles is displayed.

Deleting an Azure contact

You can use the Active Roles Web Interface to delete an Azure contact.

To delete an Azure contact

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Contacts.

    The Azure Contacts page is displayed and lists the Azure cloud-only contacts available in Azure.

  3. Select the Azure contact that you want to delete.

  4. In the Command pane, click Delete.

    A message prompts you to confirm the action.

  5. Click Yes to continue.

    The Azure contacts that you have selected are deleted.

Changes to Active Roles policies for cloud-only Azure objects

Active Roles 7.4.4 introduced support for cloud-only Azure objects: Azure users, guest users and contacts. To support the management of these cloud-only Azure objects, the existing Active Roles policies received the following updates:

  • The Property Generation and Validation policy now supports specifying object property rules for cloud-only Azure objects. To get started with provisioning cloud-only Azure properties, Active Roles contains a new built-in policy for provisioning cloud-only Azure properties. Find the policy in the following node of the Active Roles MMC console:

    Configuration > Policies > Administration > BuiltIn > Azure CloudOnly Policy - Default Rules to Generate Properties

  • The Group Membership AutoProvisioning policy now supports specifying group membership rules to automatically assign (or unassign) cloud-only Azure users and guest users to (or from) O365 Groups located in the same Azure tenant as the provisioned Azure objects.

    In the New Provisioning Policy Wizard of the Active Roles MMC console, the cloud-only Azure objects supported for provisioning are listed in the Object Type Selection > Select Object Type dialog, while the O365 Groups can be selected in the Group Selection > Browse for Container dialog.

  • Script Execution policies now also support PowerShell and other custom scripts for provisioning cloud-only Azure objects. As part of this change, Active Roles contains a new built-in script module that you can use to configure policies for generating cloud-only Azure user passwords complying with Azure AD password generation policies. This built-in script module is available at the following node of the Active Roles MMC console:

    Configuration > Script Modules > BuiltIn > Generate User Password - Azure only

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