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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Management of native security

Active Roles Access Templates can be used to specify permissions in Active Directory. Designed to support the role-based grouping of permissions, Access Templates provide an efficient mechanism for setting and maintaining access control, simplifying and enhancing the management of permissions in Active Directory.

To provide this capability, Active Roles gives the administrator the option to keep Active Directory native security updated with selected permissions specified using Access Templates. This option, referred to as Permissions Propagation, is intended to provision users and applications with native permissions to Active Directory. The normal operation of Active Roles does not rely on this option.

For Active Roles permission entries with the Permissions Propagation option set, Active Roles generates Active Directory native permission entries in accordance with the Active Roles permissions. Once set, the option ensures that every time Active Roles permission assignments or templates change, the associated native permission entries change accordingly.

Customization using ADSI Provider and script policies

Active Roles offers the facility to customize its off-the-shelf functionality using scripts and applications that interact with the Administration Service. It allows a high degree of customer modification to meet specific business and organizational needs. This gives customers greater flexibility when using the product, and enables them to build solutions that can easily be integrated with existing systems and data.

The following list shows some of the ways in which the product can be customized:

  • Using the Active Roles ADSI Provider, the existing proprietary applications or custom web-based interfaces could communicate with Active Roles to perform administration and provisioning tasks on user accounts and groups.
  • Using policy scripts, custom corporate rules could be enforced to regulate data format and administrative workflows.
  • Using policy scripts, the data stored in an HR database or ERP system could be incorporated into the administration and provision of users.

Active Roles makes it possible for user-developed scripts and applications to manipulate directory objects through the Administration Service (known as persistent objects), and to take control of objects that are in the process of being created, modified, or deleted with Active Roles (in-process objects).

Having programmatic access to persistent and in-process objects makes it easy for developers to customize Active Roles in these two areas:

  • Creating custom applications and user interfaces.
  • Enforcing corporate administrative policies by running custom scripts (known as script policies).

Custom applications and user interfaces

A custom application or user interface can be created to manipulate directory objects in Active Roles. Active Roles offers the ADSI Provider to communicate with the Administration Service using standard COM interfaces that conform to the Microsoft ADSI 2.5 specification.

Custom applications are executables that provide, retrieve and process data to or from the Administration Service. For example, an organization with a separate human resources database could develop and deploy a custom application that extracts personal information from the database, then passes it to the Administration Service to facilitate user account provisioning.

Custom user interfaces are usually web-based interfaces that distribute certain tasks to users. Custom user interfaces can also be used to streamline the workflow of network administrators and help-desk operators. For example, web-based pages could be created so that helpdesk operators only see the fields related to user properties that they can view and modify, according to their corporate standards.

Both custom applications and user interfaces rely on the Active Roles ADSI Provider to access the functionality of Active Roles.

Custom script policies

Active Roles provides the ability to implement administrative policies by running user-developed scripts. This makes it possible to:

  • Facilitate the provisioning of user accounts: Populate user properties through external database integration and automate multi-step provisioning tasks.

  • Maintain the integrity of directory content: Prevent inconsistency of Active Directory data by enforcing update-sequence and data-format policies across the enterprise.

  • Enforce business rules: Maintain security design and capture administration expertise by integrating business rules into the administrative workflow.

Once configured, the custom script-based policies are enforced without user interaction. Active Roles automatically handles the execution of policy scripts that supplement particular administrative operations and trigger additional administrative actions. For example, policy scripts can be used to:

  • Perform a sophisticated validity check on input data.

  • Synchronously change information in multiple data sources, such as the Active Directory store, Microsoft Exchange Server, and HR or ERP-system database.

  • Ensure that delegated administrators follow a prescribed administrative workflow.

  • Link multiple administrative tasks into one operator transaction.

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