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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Viewing or modifying the delivery management of a distribution group

You can view or modify the delivery management settings of a distribution group with the Delivery Management action of the Active Roles Web Interface.

To view or modify the delivery management of a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 206: Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group whose delivery management settings you want to view or modify.

  3. Click Delivery Management.

  4. In Delivery Management, set the following delivery management settings of the distribution group.

    • Only allow messages from people inside my organization: Clear this check box to allow people outside your organization to send messages to this group. (default: selected)

    • Accept messages only from these designated senders: To restrict receiving messages from certain users only, specify the allowed senders in this setting.

      • To add users to the list of Accept messages only from these designated senders, click Add, select the users and click OK.

      • To remove users from the list of Accept messages only from these designated senders, select the users and click Remove.

  5. To apply your changes, click Save.

Viewing or modifying delegates of a distribution group

You can view or modify the delegates of a distribution group with the Delegates action of the Active Roles Web Interface.

To view or modify the delegates of a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 207: Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group whose delegates you want to view or modify.

  3. Click Delegates.

  4. In Delegates, set the following delegate settings of the distribution group:

    • Send on behalf to

      Only delegates in the Send on behalf to list can send messages on behalf of this group.

      • To add delegates to the Send on behalf to list, click Add, select the users and click OK.

      • To remove delegates from the Send on behalf to list, select the users and click Remove.

    • Send as

      Only delegates in the Send as list can send messages from this group. To the recipient, the message will appear as a message sent by this group.

      • To add delegates to the Send as list, click Add, select the users and click OK.

      • To remove delegates from the Send as list, select the users and click Remove.

  5. To apply your changes, click Save.

Viewing the change history of a distribution group

You can view the change history of a distribution group in the selected Azure tenant with the Change History action of the Active Roles Web Interface.

To view the change history of a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 208: Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group whose change history you want to view.

  3. Click Change History.

Deleting a distribution group

You can delete a new distribution group with the Delete action of the Active Roles Web Interface.

To delete a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 209: Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Click Delete.

  3. To confirm, click Yes.

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