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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Enabling a cloud-only Azure user

To enable a cloud-only Azure user, you can use the Active Roles Web Interface.

To enable a previously disabled cloud-only user for Azure

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Users.

    The Azure Users page is displayed and lists the Azure users that are available in Azure.

  3. Select the Azure user that you want to enable.

  4. To enable a disabled account, select the disabled account and in the Command pane click Enable.

    NOTE: The Enable command only appears for a disabled account.

    The account is enabled again.

Viewing and modifying Exchange Online properties

To create and view and modify the Exchange Online properties of the new cloud-only Azure user, you can use the Active Roles Web Interface.

To view the Exchange Online properties of a cloud-only Azure user

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Users.

    The Azure Users page is displayed and lists the Azure users that are available in Azure.

  3. Select the check box corresponding to the specific cloud-only Azure user with Exchange Online license for which you want to view the properties.

  4. In the Command pane, click Exchange Online Properties.

    The Exchange Online Properties wizard displays the following Exchange Online properties for the cloud-only Azure user:

    • Mail Flow Settings

    • Delegation

    • E-mail Addresses

    • Mailbox Features

    • Mailbox Settings

  5. To view the following Exchange Online properties of the cloud-only Azure user, use the tabs in the Exchange Online Properties dialog:

    • Mail Flow Settings

      • Message Size restrictions

        • Sending Message size

        • Receiving Message size.

      • Delivery Options

        • Send On behalf

        • Forwarding Address

        • Enabling or disabling of Delivery messages to the forwarding address and mailbox.

    • Delegation

    • E-mail Addresses

    • Mailbox Features

      • Exchange ActiveSync

      • Outlook Web App

      • MAPI

      • IMAP

      • POP3

      • Archive

    • Mailbox Settings

      • Messaging Records management

Resetting password for a cloud-only Azure user

To reset the password for a cloud-only Azure user, you can use the Active Roles Web Interface.

To reset password of the cloud-only Azure user

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Users.

    The Azure Users page is displayed and lists the Azure users that are available in Azure.

  3. In the Command pane, under Azure Users, click Reset Password.

  4. In the Password field, provide the new password.

  5. Reenter the password in the Confirm password field.

  6. Select the relevant check box if you want users to change password during next sign-in.

  7. Click Finish.

    The password is reset for the cloud-only Azure user.

Renaming a cloud-only Azure user

You can use the Active Roles Web Interface to rename an existing cloud-only Azure user.

To rename an Azure user

  1. On the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Users.

    The list of cloud-only Azure users in your Azure tenant then appears.

  2. From the list of Azure Users, select the user you want to rename.

  3. To open the Rename dialog, in the right-side pane, click Rename.

  4. Enter the new name of the Azure user.

    CAUTION: Hazard of data loss!

    The Display Name field supports special characters. However, to avoid any potential problems in Active Roles when managing the Azure object, do not use any semicolons (;) in the specified display name.

  5. To apply your changes, click Finish. The Azure Users list is then updated with the new name of the user.

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