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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Stop Search activity

You can use a Stop Search activity within a Search activity to stop the search being performed by the Search activity. Basically, a Stop Search activity is intended to be used within an If-Else activity nested into a Search activity, in order to stop the search if certain conditions occur. In this scenario, the If-Else activity analyzes data returned by the search, and executes the If-Else branch containing the Stop Search activity if the data returned by the search meets the conditions of that If-Else branch.

CRUD activities

Active Roles offers a number of workflow activities, collectively referred to as CRUD activities, intended to create new objects, and modify or delete existing objects in Active Directory. The CRUD abbreviation designates the key operations that can be performed by using these activities: Create, Read, Update, Delete. The following CRUD activities are available in the Active Roles Workflow Designer:

  • Create activity: Creates an object, such as a user, group, or computer, in Active Directory.

  • Update activity: Changes properties of an object, such as a user, group, or computer, in Active Directory.

  • Add to group activity: Adds an object, such as a user, group, or computer, to specified groups in Active Directory.

  • Remove from group activity: Removes an object, such as a user, group, or computer, from specified groups in Active Directory.

  • Move activity: Moves an object, such as a user, group, or computer, to a specified container in Active Directory.

  • Deprovision activity: Deprovisions a user or group, by applying the Active Roles deprovisioning policy.

  • Undo deprovision activity: Restores a user or group that was deprovisioned by using Active Roles.

  • Delete activity: Deletes an object, such as a user, group, or computer, in Active Directory.

The following topics in this section provide an overview of the configuration settings that are common to CRUD activities:

  • Notification: Active Roles can notify via email about whether or not the activity has encountered an error condition at run time.

  • Error handling – CRUD activities: Determines whether or not the workflow is allowed to continue if the activity has encountered an error condition at run time.

  • "Run as" options: Determines the user account under which to run the activity.

  • Additional settings – CRUD activities: Some advanced configuration options that allow you to adjust the processing of the operation requested by the activity.

Create activity

The Create activity is intended to create an object, such as a user, computer, or group in Active Directory. The activity allows you to configure the following characteristics of the object to be created:

  • Container: You can specify the Organizational Unit (OU) or container in which you want the activity to create an object. The following options are available:

    • Fixed container in directory: Create an object in the given OU or container. You can select the desired OU or container in Active Directory when you configure a Create activity.

    • Parent OU of workflow target object: In case of a change workflow, create an object in the OU that holds the target object of the request that started the workflow.

    • Activity target object: Create an object in the OU or container created or otherwise processed by another CRUD activity at the time of executing the workflow. You can select the desired CRUD activity from the workflow definition when you configure a Create activity.

    • Object identified by workflow parameter: Create an object in the OU or container specified by the value of a certain parameter of the workflow. You can choose the desired parameter from the workflow definition when you configure a Create activity.

    • Object from workflow data context: Create an object in the OU or container that will be selected by the Create activity on the basis of the data found in the workflow environment at the time of executing the workflow. When configuring a Create activity, you can specify which OU or container you want the activity to select at workflow run time.

    • Object identified by DN-value rule expression: Create an object in the OU or container whose Distinguished Name (DN) is specified by the string value of a certain rule expression. By using a rule expression you can compose a string value based on properties of various objects found in the workflow environment at the time of executing the workflow. You can create the desired rule expression when you configure a Create activity.

  • Object type and name: You can specify the type and the name of the object to be created by the activity. When you configure a Create activity, you can choose the appropriate object type and define how the activity will generate the object name when creating an object. The following options are available:

    • Text string: Use the given string of characters as the name of the object. You can specify the string when you configure a Create activity.

    • Name of workflow target object: In case of a change workflow, use the name of the target object of the request that started the workflow.

    • Name of workflow target object, followed by text string: In case of a change workflow, use a certain text string prefixed with the name of the target object of the request that started the workflow. You can specify the text string when you configure a Create activity.

    • Workflow parameter value: The name of the object is specified by the string value of a certain parameter of the workflow. You can choose the parameter from the workflow definition when you configure a Create activity.

    • Property of object from workflow data context: The name of the object is specified by the value of a certain property of the object that will be selected by the Create activity on the basis of the data found in the workflow run-time environment. When you configure a Create activity, you can choose the property and specify which object you want the activity to select at workflow run time.

    • Value generated by rule expression: The name of the object is identified by the string value of a certain rule expression. By using a rule expression you can compose a string value based on properties of various objects found in the workflow environment at the time of executing the workflow. You can create the desired rule expression when you configure a Create activity.

  • Object properties: You can define how you want the activity to populate the properties of the new object. When you configure a Create activity, you can choose the properties you want the activity to populate and, for each property, specify the value to be assigned to that property. The following options are available:

    • Text string: Use the given string of characters as the value of the property. You can specify the string when you configure a Create activity.

    • Property of workflow target object: In case of a change workflow, the value of a certain property of the target object of the request that started the workflow. You can select the property when you configure a Create activity.

    • Property of workflow initiator: Use the value of a certain property of the user whose request started the workflow. You can select the property when you configure a Create activity.

    • Changed value of workflow target object property: In case of a change workflow, use the value that is requested to be assigned to a certain property of the workflow target object. You can select the property when you configure a Create activity.

    • Workflow parameter value: Use the value of a certain parameter of the workflow. You can choose the parameter from the workflow definition when you configure a Create activity.

    • Property of object from workflow data context: Use the value of a certain property of the object that will be selected by the Create activity on the basis of the data found in the workflow environment at the time of executing the workflow. When you configure a Create activity, you can choose the property and specify which object you want the activity to select at workflow run time.

    • Value generated by rule expression: Use the string value of a certain rule expression. By using a rule expression you can compose a string value based on properties of various objects found in the workflow environment at the time of executing the workflow. You can create the rule expression when you configure a Create activity.

The Create activity also has a number of configuration settings that are common to CRUD activities:

  • Notification: Active Roles can notify via email about whether or not the activity has encountered an error condition at run time.

  • Error handling – CRUD activities: Determines whether or not the workflow is allowed to continue if the activity has encountered an error condition at run time.

  • "Run as" options: Determines the user account under which to run the activity.

  • Additional settings – CRUD activities: Some advanced configuration options that allow you to adjust the processing of the operation requested by the activity.

Update activity

The Update activity is intended to make changes to particular properties of a certain object. This activity has the following configuration options:

  • Activity target: This option lets you specify the object whose properties you want the activity to change. You can select the object when you configure the activity, or you can configure the activity to select the appropriate object at workflow run time. For more information, see Activity target.

  • Target properties: You can define how you want the activity to change the properties of the object. When you configure an Update activity, you can choose the properties you want the activity to change and, for each property, specify the new value to be assigned to that property. For a multi-value property, you can choose to add or remove the value from that property. The following options are available:

    • Text string: Use the given string of characters as the value of the property. You can specify the string when you configure an Update activity.

    • Property of workflow target object: In case of a change workflow, use the value of a certain property of the target object of the request that started the workflow. You can select the property when you configure an Update activity.

    • Property of workflow initiator: Use the value of a certain property of the user whose request started the workflow. You can select the property when you configure an Update activity.

    • Changed value of workflow target object property: In case of a change workflow, use the value that is requested to be assigned to a certain property of the workflow target object. You can select the property when you configure an Update activity.

    • Workflow parameter value: Use the value of a certain parameter of the workflow. You can choose the parameter from the workflow definition when you configure an Update activity.

    • Property of object from workflow data context: Use the value of a certain property of the object that will be selected by the Update activity on the basis of the data found in the workflow environment at the time of executing the workflow. When you configure an Update activity, you can choose the property and specify which object you want the activity to select at workflow run time.

    • Value generated by rule expression: Use the string value of a certain rule expression. By using a rule expression you can compose a string value based on properties of various objects found in the workflow environment at the time of running the workflow. You can create the rule expression when you configure an Update activity.

The Update activity also has a number of configuration settings that are common to CRUD activities:

  • Notification: Active Roles can notify via email about whether or not the activity has encountered an error condition at run time.

  • Error handling – CRUD activities: Determines whether or not the workflow is allowed to continue if the activity has encountered an error condition at run time.

  • "Run as" options: Determines the user account under which to run the activity.

  • Additional settings – CRUD activities: Some advanced configuration options that allow you to adjust the processing of the operation requested by the activity.

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