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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Sample Azure Hybrid Migration

To create a remote mailbox for an existing user, you can convert the on-premises user to a hybrid Azure user with an Office 365 automation workflow and a hybrid migration script, based on the built-in Sample Azure Hybrid Migration script.

The Sample Azure Hybrid Migration script is available at the following location in the Active Roles Console:

Configuration > Script Modules > Builtin > Sample Azure Hybrid Migration

The remote mailbox workflow, on the other hand, is available at the following location in the Active Roles Console:

Configuration > Policies > Workflow > Builtin > Sample Azure Hybrid Migration

Prerequisites

To create remote mailboxes via hybrid migration with the Sample Azure Hybrid Migration script, your organization must meet the following requirements:

  • To enable remote mailboxes, the Exchange management tools of an on-premises Exchange 2013 (or later) installation must be available.

  • The Active Roles service account must be a part of the Recipient Management management role group to run Exchange hybrid commands.

To configure and run the Sample Azure Hybrid Migration script

  1. Depending on whether you want to enable or disable remote mailboxes, use one of the following functions:

    • EnableRemoteMailBox: Use this function to enable remote mailboxes for the users in the workflow scope. Select EnterExchangeCreds_params as the function to declare parameters in the script, then provide the Exchange user name and password to run the EnableRemoteMailBox function in workflow.

    • DisableRemoteMailBox: Use this function to disable remote mailboxes for the users in the workflow scope. Select EnterExchangeCreds_params as the function to declare parameters in the script, then provide the Exchange user name, password and Exchange recipient type details to run the DisableRemoteMailBox function in workflow.

  2. Make sure to specify the Fully Qualified Domain Name (FQDN) of the Exchange Server in the script, and that you modify the required code blocks. For more information on declaring script parameters, see Script activity.

  3. After the script is modified, enable or copy the default Sample Azure Hybrid Migration workflow and run it.

By default, a remote mailbox is created for users with a valid Exchange Online license and who have no on-premises Exchange mailbox. For more information on creating a remote mailbox for new users, see Creating a new hybrid Azure user with the Active Roles Web Interface.

NOTE: One Identity provides the Remote mailbox migration (RemoteMailbox.ps1) script as a sample script to illustrate the required steps of creating remote mailboxes.

Do not use the script in a production environment without the required modifications and enhancements. Using security credentials within a script in clear text is never secure. When testing the script, consider the appropriate authentication and use of credentials. After testing, do not leave any credentials in clear text in the script.

For more information, see Knowledge Base Article 310525.

Managing remote mailboxes

After creating a remote mailbox, you can manage it through the Active Roles Console and the Web Interface. Console supports the following administration actions:

  • Exchange General

    • View or change the alias

    • View or change the option to use MAPI rich text format

    • Hide the user or contact from Exchange address lists

    • View or change custom attributes

  • Exchange Advanced

    • View or change the simple display name

    • Downgrade high priority mail bound for X.400.

    • View or change the Internet Locator Service (ILS) settings

  • Email Address

    • View, add, edit or remove email addresses

    • View or change the default reply address for each address type

    • View or change the external email address

    • Set the option to update email addresses based on email address policy

  • Mail flow Settings

    • View or change message size restrictions and message delivery restrictions

For more information on Exchange Online Properties, see Viewing or modifying the Exchange Online properties of a remote mailbox.

Microsoft 365 automation workflow

To import Azure or M365 Windows PowerShell modules, and run their corresponding M365 services within existing Active Roles workflows, configure M365 automation workflows. These workflows support running scripts from the following Windows PowerShell modules:

  • Az.Accounts

  • Az.Resources

  • Exchange Online Management

  • Microsoft.Graph

Creating a new M365 automation workflow has the following steps:

  1. In the Configuration > Script Modules node of the Active Roles Console (also known as the MMC Interface), create the new M365 script that you want to run with the new M365 automation workflow.

  2. In the New Workflow wizard, configure the new M365 automation workflow.

  3. With the O365 script execution configuration activity of the Workflow Designer, specify the Azure tenant to which the configured workflow will apply.

  4. Import the new M365 script into the workflow created in the first step.

NOTE: By default, Active Roles does not select any Azure tenants automatically after you configured a new workflow with the New Workflow wizard. After the workflow is created, configure one in the Workflow Editor, otherwise the workflow will fail with the following error message:

Select a configured Azure tenant from the Select a Tenant to configure O365 Services drop-down list. Alternatively, under Parameter values, provide a valid Tenant ID, Tenant Name, Application (Client) ID and Application (Client) Certificate Thumbprint to override Azure tenant details from the workflow.

For more information on how to configure an M365 automation workflow, see Creating a Microsoft 365 automation workflow. For a list of sample M365 workflow scripts, see Sample Office 365 workflow scripts.

Creating a Microsoft 365 automation workflow

To import Azure or Microsoft 365 Windows PowerShell modules, and run their scripts within existing Active Roles workflows, configure a Microsoft 365 (M365) automation workflow.

Prerequisites

Before starting the configuration of an M365 automation workflow, make sure that the following conditions are met:

  1. The following Windows PowerShell modules are installed on the system running Active Roles:

    • Az.Accounts

    • Az.Resources

    • Exchange Online Management

    • Microsoft.Graph

    If these PowerShell modules are not installed, Active Roles cannot run workflows that include M365 PowerShell script execution activities.

    NOTE: Consider the following when planning to use the Exchange Online Management module:

    • To run a Sample Azure Hybrid Migration script, an on-premises Microsoft Exchange deployment must be available.

    • As Exchange Online is connected to Exchange Online PowerShell, make sure that the https://outlook.office365.com/powershell-liveid/ URL is not blocked in your organization domain, and that network connectivity is available.

  2. You already created the M365 script module to use as a script activity with the M365 automation workflow. For more information, see Script activity.

To create a Microsoft 365 automation workflow

  1. In the Active Roles Console (also known as the MMC Interface), expand Configuration > Policies.
  2. To launch the New Workflow wizard, right-click Workflow, and select New > Workflow in the context menu.
  3. On the Name and Description page, enter a Name and optionally, a Description for the new workflow.
  4. On the Workflow Type page, under This workflow is intended to start, select On user demand or on a scheduled basis (automation workflow).
  5. On the Completion page, click Finish.
  6. To configure the Azure tenant connection settings of the new M365 automation workflow, double-click the workflow to open the Workflow Designer, then click Basic Activities > O365 script execution configuration.

  7. Specify the Azure tenant with one of the available methods:

    • Under Select a Tenant to configure O365 Services, select the Azure tenant you want to use with the automation workflow. This setting lists all Azure tenants that are configured in the Active Roles Configuration Center, as described in Configuring a new Azure tenant and consenting Active Roles as an Azure application.

    • Alternatively, to provide the Azure tenant connection details manually, click the parameters under Parameter values, and specify the Tenant ID, Tenant Name, Application (Client) ID, and Application (Client) Certificate Thumbprint of the Azure tenant as they appear on the Azure portal.

      NOTE: Providing the Azure tenant details manually overrides the selection of the Select a Tenant to configure O365 Services drop-down list.

    To apply your changes, click OK.

  8. To specify the M365 script to use in the workflow, click Basic Activities > Script.

  9. In the Script Activity window, in the General tab, specify the Name (and optionally, the Description) of the M365 script.

  10. To select the M365 script to use in the automation workflow, click Script to use > Browse, then select your M365 script in the Script Modules tree.

  11. To apply your changes, click OK.

NOTE: The configured workflow will run successfully only if the specified script is well-formed and complete.

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