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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Resending the invitation to an Azure guest user

It can happen that the invitation email sent out at the end of the Inviting an Azure guest user procedure must be sent again to the Azure guest user (for example, because the guest user cannot access the specified email address for some reason, or because the previous invitation was accidentally deleted). In such cases, you can resend the invitation email.

To resend the invitation to an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 227: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. Select the Azure guest user for which you want to resend the invitation.

  3. Click Resend Invitation.

    Active Roles will then resend the invitation to the email address previously specified with the Invite Guest > Email address property.

Renaming an Azure guest user

If an Azure guest user account must be renamed for any reason (for example, to fix a typo or an incorrect first/last name), you can use the Rename option of the Active Roles Web Interface.

To rename an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 228: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. Select the Azure guest user that you want to rename.

  3. To open the rename form, click Rename.

    Figure 229: Azure Guest Users > Rename – Renaming an Azure guest user

  4. Update the First Name, Last Name or Display Name of the guest user as needed.

    CAUTION: Hazard of data loss!

    The Display Name field supports special characters. However, to avoid any potential problems in Active Roles when managing the Azure object, do not use any semicolons (;) in the specified display name.

  5. To apply your changes, click Finish.

Viewing and updating the properties of an Azure guest user

Once you configured and invited a new Azure guest user as described in Inviting an Azure guest user, you can modify their account settings with the Azure Properties option later if any change occurred to the user that must be reflected in their account.

To view and update the properties of an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 230: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. From the list in the middle pane, select the Azure guest user that you want to update.

  3. To open the properties of the selected Azure guest user, click Azure Properties on the right pane.

  4. In the available Azure Properties pages, configure the Azure guest user settings that you want to change.

    Table 114: Available Azure properties
    Page Description
    Identity

    View and configure user identity settings and information in this tab.

    Settings

    View and configure user authentication settings in this tab.

    Job Info

    View and configure job and organizational information in this tab.

    Contact Info

    View and configure contact and location information in this tab.

    Note: You can only update certain Contact Info properties (such as phone numbers or email addresses) for non-administrator Azure guest users, or for Azure guest users with a specific set of limited administrator roles. For more information on these roles, see the Update User page of the official Microsoft documentation.

    Attempting to update these properties for an Azure guest user with different administrative roles assigned to it will result in failure, and the following error log message appearing in the Windows Event Log:

    Post-processing operation on object caused a policy violation.
    Licenses View and configure the Microsoft application resources available in the organization to the Azure guest user.
    O365 Admin Roles View and configure the O365 roles in the organization granted for the guest user.

  5. To apply your changes, click Save.

NOTE: Active Roles lists the available cloud-only Azure users, Azure guest users, and Azure contacts on the Active Roles Web Interface with the following restrictions:

  • Active Roles can initially list 999 items.

  • The items listed in the list have a sliding expiry of 8 hours, after which the objects that have not been accessed will be flushed.

  • Whenever you perform a search in the list, Active Roles will always fetch the list of objects from Azure to update the cache.

Configuring the Identity settings of an Azure guest user

You can update the name settings of an Azure guest user in an Azure tenant with the Azure Properties > Identity tab.

Note: You can only change the First Name and Last Name settings of the guest user on this tab. You can change the rest of the identity settings when inviting the guest user. For more information, see Inviting an Azure guest user.

To update the settings of an existing Azure guest user

  1. On the Active Roles Web Interface, navigate to Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users.

  2. From the list in the middle pane, select the Azure guest user that you want to update.

  3. To open the properties of the selected Azure guest user, click Azure Properties on the right pane.

  4. To open the name settings, click the Identity tab.

    Figure 231: Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users > <azure-guest-user> > Azure Properties > Identity — Configuring the identity-related information of an Azure Guest user

  5. Enter the First Name of the Azure guest user. If no first name has been specified in this field when inviting the Azure guest user, this text box contains the local-part of the email address where the invite has been sent.

  6. Enter the Last Name of the Azure guest user.

  7. To apply your changes, click Save.

NOTE: You can also view the following identity properties of the selected Azure guest user on this page:

  • Display Name: Shows the display name of the Azure guest user. By default, the display name consists of the specified First Name and Last Name.

    TIP: You cannot directly modify the Display Name of the guest user on this tab. To do that, use the Rename action. For more information, see Renaming an Azure guest user.

  • User Principal Name: Displays the User Principal Name (UPN) of the Azure guest user. The UPN has the following syntax:

    <azure-guest-user-email-address>#EXT#@<azure-tenant>

  • Object ID: Displays the object ID of the Azure guest user

  • Tenant Name: Displays the Azure tenant containing the Azure guest user.

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