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Active Roles On Demand Hosted - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Steps for configuring a Notification Distribution policy

To configure a Notification Distribution policy

  1. On the Policy to Configure page, select Notification Distribution Policy, and then click Next.
  2. On the Notification Recipients and Message page, do the following, and then click Next:
    • Click the button next to Notification recipients, and select one or more e-mail recipients.
    • In Message Subject, type the subject of the message that the specified recipients will receive upon a request to perform a deprovisioning operation.
    • Under Message Body, type any information regarding the deprovisioning operation.
  3. On the Outgoing Mail Server page, select the e-mail configuration you want the policy to use. In the Outgoing mail server (SMTP) list, click the appropriate mail settings.
  4. If you want to view or modify the selected mail settings, click Settings, and use the Mail Setup tab (see Configuring e-mail settings earlier in this chapter).
  5. Click Next.
  6. On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:
    • Click Add, and use the Select Objects dialog box to locate and select the objects you want.
  7. Click Next, and then click Finish.

Scenario: Sending deprovisioning notification

This scenario describes how to configure a policy so that the administrator is notified of deprovisioning objects in any domain registered with Active Roles (managed domain).

To implement this scenario, you must perform the following actions:

  1. Create the appropriate e-mail configuration.
  2. Create, configure, and apply the Policy Object that defines the appropriate policy.

As a result, upon a request to deprovision an object such as a user or group in any managed domain, the administrator receives an e-mail message informing of the deprovisioning request. The message includes the name of the object to deprovision.

The following two sections elaborate on the steps to implement this scenario.

Step 1: Creating the e-mail configuration

Step 1: Creating the e-mail configuration

This scenario assumes that your SMTP server:

  • Runs on the server
  • Uses the default port number (25).
  • Allows anonymous access.
  • Allows non-encrypted connections.

Additionally, the service account of the Administration Service is assumed to have a mailbox with the e-mail address of

Create the e-mail configuration by using the Active Roles console:

  1. In the console tree, expand Configuration | Server Configuration, right-click Mail Configuration, and then select New | Mail Configuration to start the New Mail Configuration wizard.
  2. Click Next.
  3. In Name, type Deprovisioning Notification Distribution.
  4. Click Next.
  5. In Outgoing mail server (SMTP), type
  6. In Sender e-mail address, type the e-mail address of the service account:
  7. In Name (used in the From field), type Active Roles.
  8. Click Next, and then click Finish.

Step 2: Creating, configuring, and applying the Policy Object

Step 2: Creating, configuring, and applying the Policy Object

You can create, configure, and apply the Policy Object you need by using the New Deprovisioning Policy Object wizard. For information about the wizard, see Creating a Policy Object in the Policy Object management tasks section earlier in this chapter.

To configure the policy, click Notification Distribution on the Select Policy Type page of the wizard. Then, click Next.

On the Notification Recipients and Message page, click the button next to the Notification recipients box to display the Deprovisioning Notification Recipients dialog box. In that dialog box, type the administrator’s e-mail address, such as, and then click OK.

Then, customize the message subject and the message body as necessary. For example, you might enter the following subject and body:

Message subject

Deprovisioning of %<objectClass> ’%<name>’ Requested

Message body

Deprovisioning of %<objectClass> ’%<name>’ is in progress. Please take any additional deprovisioning actions, if necessary, to complete the deprovisioning of that %<objectClass>.

This notification was generated automatically by Active Roles according to corporate deprovisioning rules.

Click Next to display the Outgoing Mail Server page.

From the list in the Outgoing mail server (SMTP) box, select Deprovisioning Notification Distribution—the e-mail configuration you created in Step 1. Then, click Next to display the Enforce Policy page.

Add the Active Directory folder to the list on the Enforce Policy page:

  1. Click the Add button to display the Select Objects window.
  2. In the Select Objects window, click the Browse button to display the Browse for Container dialog box.
  3. In the Browse for Container dialog box, click Active Directory, and then click OK.
  4. From the upper list in the Select Objects window, select Active Directory.
  5. Click Add, and then click OK to close the Select Objects window.

Click Next, and then click Finish to close the wizard.

You can also use the Enforce Policy command on the Active Directory folder in the console tree to apply the policy to that folder. For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope earlier in this chapter.

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