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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Viewing or modifying the properties of a distribution group

You can view or modify the properties of a distribution group with the Distribution Group Properties action of the Active Roles Web Interface.

To view or modify the properties of a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 202: Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group whose properties you want to view or modify.

  3. Click Distribution Group Properties.

  4. In General, set the following general properties of the distribution group:

    • (Optional) Enter the Display name of the distribution group.

      NOTE: This window also shows the Name of the distribution group, specifying its unique Exchange Online identity. To change the Name of the distribution group, use the Rename action.

      For more information, see Renaming a distribution group.

    • (Optional) Enter a Description for the distribution group.

    • Primary SMTP address: The primary Simple Mail Transfer Protocol (SMTP) address of a user account to be used for server-to-server authorization or access delegation. You cannot modify this value because it is filled automatically.

    • (Optional) Hide this group from the global address list (default: selected)

      Select this check box if you do not want the group to appear in the address book and other address lists defined in your Exchange organization.

    • In Joining the group, set who can join the distribution group.

      • Open: Anyone can join this group without owner approval.

      • Closed: Only group owners can add members. All requests to join will be automatically declined.

    • In Leaving the group, set who can leave the distribution group.

      • Open: Anyone can leave this group without owner approval.

      • Closed: Only group owners can remove members. All requests to leave will be automatically declined.

  5. In Owners, set the owners of the distribution group.

    • To add owners of the distribution group, click Add, select the users and click OK.

    • To remove owners from the distribution group, select the users and click Remove.

  6. To apply your changes, click Save.

Viewing or modifying the members of a distribution group

You can view or modify the members of a distribution group with the Members action of the Active Roles Web Interface.

To view or modify the members of a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 203: Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group whose members you want to view or modify.

  3. Click Members.

  4. In Members, specify the members of the distribution group.

    NOTE: In the Active Roles Web Interface, adding Azure guest users to a distribution group as members right after assigning them the Exchange Online Plan 2 license will fail because it may take several minutes for the user object(s) to be created in Exchange Online. To add guest users with newly assigned Exchange Online Plan 2 licenses to a distribution group, wait several minutes.

    • To add members to the distribution group, select the users, contacts or distribution groups and click OK.

    • To remove members from the distribution group, select the users, contacts or distribution groups and click OK.

  5. To apply your changes, click Save.

Renaming a distribution group

You can change the Exchange Online identity and/or the display name of a distribution group with the Rename action of the Active Roles Web Interface.

To rename a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 204: Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group that you want to rename.

  3. Click Rename.

  4. (Optional) In General, change the applicable attribute:

    • Name: Specifies the Exchange Online identity of the distribution group. The value of this attribute must be unique.

    • Display name: Specifies the display name of the distribution group.

  5. To apply your changes, click Finish.

Viewing or modifying the message approval settings of a distribution group

You can view or modify the message approval settings of a distribution group with the Message Approval action of the Active Roles Web Interface.

To view or modify the message approval settings of a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 205: Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group whose message approval settings you want to view or modify.

  3. Click Message Approval.

  4. In Message Approval, set the following message approval settings of the distribution group:

    • Require moderator approval for messages sent to this group: Select this check box if group moderators must approve messages to appear. (default: selected)

      • Group moderators: If Require moderator approval for message sent to this group is selected, add moderators to approve or reject messages.

        • To add users to the list of Group moderators, click Add, select the user and click OK.

        • To remove users from the list of Group moderators, select the user and click Remove.

      • (Optional) Add senders who don't require message approval: If Require moderator approval for message sent to this group is selected, add users whose messages can appear without moderator approval.

        • To add users to the list of Senders who don't require message approval, click Add, select the users and click OK.

        • To remove users from the list of Senders who don't require message approval, select the users and click Remove.

      • Notify a sender if their message isn't approved: If Require moderator approval for message sent to this group is selected, specify whether senders receive a notification if their messages get rejected.

        • Only sender

        • Only sender in your organization

        • No notifications

  5. To apply your changes, click Save.

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