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Active Roles 7.5 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo MFA Appendix H: Active Roles integration with Okta MFA

Active Roles Tracking Log/Dashboard

Active Roles Tracking Log/Dashboard/
  • User Account Management  Lets you see how many user management operations were performed during a certain time period. The following operation types are covered: (1) Create; (2) Modify (change properties); (3) Add to groups; (4) Remove from groups; (5) Add in place of current group members; (6) Delete. You can specify your preferred time period. For each operation type, the report displays a separate graph indicating the number of the operations performed at particular points in time within the specified time period.

Active Roles Events

Active Roles Tracking Log/Active Roles Events/
  • Active Roles startup failures  Lists occurrences of a situation where Active Roles Administration Service failed to start, along with information about the cause of each failure (failure reason). You can filter the list by time period when startup failures occurred.
  • Active Roles event statistics   Lists Active Roles events and groups them by date (when the events occurred), by user (who initiated events), by computer (where events were logged), or by event category. You can filter the list by time period, event category and event ID.

Active Roles Configuration Changes

Active Roles Tracking Log/Active Roles Configuration Changes/
  • Control Delegation  Lists Active Roles Access Templates that are applied to configure administrative permissions in Active Roles. For each Access Template, the report lists the objects to which the Access Template is linked, and informs of when and by whom the Access Template link was created. You can filter the list by Access Template name, name of the object to which the Access Template is linked, time period when the link was created, and name of the user who created the link.
  • Policy Enforcement  Lists Active Roles Policy Objects that are applied to configure administrative policy in Active Roles. For each Policy Object, the report lists the objects to which the Policy Object is linked, and informs of when and by whom the Policy Object link was created. You can filter the list by Policy Object name, name of the object to which the Policy Object is linked, time period when the link was created, and name of the user who created the link.

Active Roles Workflow

Active Roles Tracking Log/Active Roles Workflow/
  • Approvals and Rejections  Lists operation requests that were submitted via Active Roles and approved or rejected during the specified period of time, allowing you to examine approver actions. You can filter the list by name of the person who approved or rejected requests (approver), name of the person whose requests were subject to approval (initiator), approval decision (approved or rejected requests), and name and location of operation target objects. You can group the list by approver, initiator, or operation target object.
  • Workflow Monitoring  Lists events specific to Active Roles workflow and groups them by operation that started workflow or by name of workflow, allowing you to monitor workflow instances. For each workflow instance, the report identifies the operation request that caused the instance to start, and lists the date and time that the instance was started, the person who submitted the operation request (initiator), the operation target object, the server intended to perform the request, along with all events that occurred during the lifetime of the workflow instance. You can filter the list of workflow instances by various parameters, such as date and time, operation ID, workflow name, operation initiator, target object, event category, and event ID.
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