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Active Roles 7.5 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo MFA Appendix H: Active Roles integration with Okta MFA

Deleting an Azure user account

You can use the Active Roles Web Interface to delete an Azure user.

To delete an Azure user account

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure |<Azure tenant> |Azure Users.
  3. Select the Azure user that need to be deleted.
  4. In the Command pane, click Delete.

    A message prompts you to confirm the action.

  1. Click Yes to continue.

    The Azure user that are selected are deleted.

Managing cloud-only Azure guest users

You can invite (or re-invite), modify and remove cloud-only Azure guest users in the Azure AD of your organization with the Active Roles Web Interface.

An Azure guest user is a type of cloud-only Azure user that is not part of the organization domain for which you configure it.

When you create a new cloud-only Azure user for your organization, you must:

  1. Specify a User Principal Name (UPN) and password for the Azure user.

  2. Select the organization domain where the Azure user will be located within the Azure tenant.

However, when you create an Azure guest user, no domains are assigned to the user within the Azure tenant. Instead, the procedure has the following main steps:

  1. You specify the basic permissions of the guest user, along with an email address to which Active Roles will send an invitation.

  2. Using the link in the invitation e-mail, the guest user can gain the configured access with their account upon joining the organization.

  3. Once the guest accepted the invitation, you can assign additional permissions (like roles, licenses, storage space, and so on) to the user, similarly to a regular cloud-only Azure user.

NOTE: Active Roles does not restrict the type of permissions that you can assign to Azure guest users. However, for security reasons, One Identity recommends that you assign only the rights and resources to guest users that external contractors typically receive in your organization.

Inviting an Azure guest user

If an external user (such as a contractor, or other non-employee resource with limited permissions) must be added to the organization, invite them as Azure guest users to the Azure tenant of the organization using the Active Roles Web Interface.

To invite an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 110: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. In the right-side pane, click Invite Guest.

    You will invite a new guest user, and set up their account, application licenses and various admin roles, too.

  3. Identity

    Configure the settings required by your organization for setting up the identity of the guest user.

    Figure 111: Azure Guest Users > Invite Guest > Identity – Configuring basic user account settings for the Azure guest user

    1. (Optional) Enter the First Name of the Azure guest user.

      NOTE: If you do not enter a First Name, Active Roles will fill this field with the local part of the specified Email address.

    2. (Optional) Enter the Last Name of the Azure guest user.

    3. (Optional) Enter the Display Name of the Azure guest user.

      TIP: By default, the Display Name is automatically generated from the specified First Name and Last Name, but you can modify it to something else (such as a nickname).

    4. Enter the Email address where Active Roles will send out the invitation. This field is mandatory and must be unique.

    5. (Optional) Enter the Azure Tenant ID of the Azure tenant that will contain the guest user.

    6. To grant the Azure guest user access to the configured licenses and admin roles, select Allow user to sign in and access services.

      • If this setting is selected during this step, the guest user will receive access as soon as they accept the invitation.

      • If left clear, you must manually grant access later by enabling this setting in the Azure Properties page of the guest user. For more information, see Viewing and updating the properties of an Azure guest user.

        TIP: Leaving this setting clear is useful if the account of the Azure guest user is created in advance, and they require access to the assigned resources only later (for example, because their contract project starts only at a later date).

    7. (Optional) Enter a unique Personal message that the invitation email will contain.

  4. Licenses

    Select the Microsoft application resources licensed in your organization that you want to assign to the configured Azure guest user.

    Figure 112: Azure Guest Users > Invite Guest > Licenses – Assigning application licenses to the Azure guest user

  5. O365 Admin Roles

    Select the O365 role(s) that you want to grant for the Azure guest user.

    Figure 113: Azure Guest Users > Invite Guest > O365 Admin Roles – Assigning Office 365 administrator roles to the Azure guest user

    NOTE: You can assign roles to the Azure guest user in Active Roles without any limitation. However, One Identity recommends that you assign Azure guest users only the admin roles that external contractors typically receive in your organization.

  6. (Optional) Job Info

    Enter the Job Title and the assigned Department of the guest user, if needed.

    Figure 114: Azure Guest Users > Invite Guest > Job Info – Specifying organizational information for the Azure guest user

  7. To save your changes and send the invite email to the guest user, click Finish.

    NOTE: Consider the following when administering cloud-only Azure guest users:

Viewing Azure guest users

To list the configured cloud-only Azure guest users of an Azure tenant, and access their available configuration actions, expand the Azure Guest Users node of the Active Roles Web Interface.

To view the configured Azure guest users in an Azure tenant

Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

The list of Azure guest users of the selected tenant is displayed.

Figure 115: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

NOTE: Active Roles lists the available cloud-only Azure Users, Azure Guest Users, and Azure Contacts on the Active Roles Web Interface with the following restrictions:

  • Active Roles can initially list 999 items.

  • The items listed in the list have a sliding expiry of 8 hours, after which the objects that have not been accessed will be flushed.

  • Whenever you perform a search in the list, Active Roles will always fetch the list of objects from Azure to update the cache.

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