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Active Roles 7.5.3 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Creating a workflow definition

The Active Roles console provides the Workflow Designer for creating and configuring workflows. First, you create a workflow definition. Then, you use the Workflow Designer to construct the workflow by adding workflow activities and making other changes to the workflow definition.

For step-by-step instructions, see Creating a workflow definition earlier in this chapter.

Specifying workflow start conditions

You can specify the start conditions for a workflow by editing its definition in the Workflow Designer. The start conditions determine which operations cause the workflow to start.

For step-by-step instructions, see Configuring workflow start conditions earlier in this chapter.

Example  Suppose you want the creation of user accounts in a certain organizational unit to require approval. You can implement this scenario by configuring the workflow start conditions as follows:

  • Set type of operation to 'Create'.
  • Set type of object to 'User'.
  • Set initiator to 'Any User'.
  • Set container by selecting the organizational unit you want.

As a result of these conditions, the workflow will start whenever Active Roles is used to create a user account in that organizational unit.

Specifying approvers

When constructing an approval workflow, you add one or more approval activities to the workflow definition, thereby creating approval rules, and then configure those activities to define approvers for each rule. The entities that can be designated as approvers include manager of operation requestor, manager of operation target object, and manager of container that holds operation target object. It is also possible to select any particular user or group of users for the role of approver.

Example:  Extending the previous example, suppose you want the creation of user accounts to be approved by the manager of the organizational unit in which the accounts are going to be created. You can implement this scenario by adding an approval activity to the workflow and then using the Properties command on that activity to select the corresponding option on the Approvers Selection page.

For step-by-step instructions, see Configuring an Approval activity earlier in this chapter.

Configuring notification

You can configure approval rules to notify approvers or other interested parties of specific events that may occur in the approval process. For example, an approval rule can be configured so that the approvers defined by the rule receive a notification e-mail whenever an operation is requested that requires their approval. Other events to notify of include the completion of an approval task indicating that an approver has either allowed or denied the requested changes, the completion of the operation indicating that the requested changes have been applied, and the operation failure because of an error condition.

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